General Accountant - Payroll / Accounts Payable / Receivables
Reports directly to: General Manager
Department: Accounting
SUMMARY:
Manages all day to day Accountingfunctions as well as all payroll processing or other related operations while working in conjunction with the Accounting team.
TASKS:
Payroll Responsibilities:
- Process bi-weekly payroll and statements of earnings and deductions.
- Check figures, postings, and documents for accuracy.
- Maintain, update, create, secure, and archive employee payroll records and files.
- Review, verify, and reconcile hours worked, pay adjustments, and other pay-related information, and post information onto designated records Overtime (OT) Authorizations.
- Review ---Print timecards for all employees and ensure manager approval has been received. there are no missing information
- Calculate and process tips and gratuities
- Input all Accounting and Administration hours into STA ensuring correct coding for financial distribution (i.e. Regular, Sick, Stats, etc.)
- Review payroll summary of all departments and correct rates for higher rated positions worked during pay period (i.e. Commis working as Chef de Partie)
- Verify all New Employees for financial Coding, Banking deposits, SIN, Status, etc.
- Input date and produce all ROE’s
- Reconcile all Entries to Payroll preview and submit payroll once approved by GM when zero variance is achieved
- Complete Daily, monthly, annual reporting into governing bodies
Accounts Payable/REeivable Responsibilities
- Ensure all purchases are authorized and suppliers/vendors are paid within payment term.
- Verify purchase orders with signatures, corporate policy.
- Match invoices to packing slips and purchase orders.
- Post properly supported and approved invoices to computerized accounting software.
- Perform timely EFT payments and cheque runs to ensure payables are current.
- Check figures, postings, and documents for correct entry, mathematical accuracy, and oper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures.
- Record, store, access, and/or analyze computerized financial information.
- Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
- Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports.
- Complete period-end closing procedures and reports as specified. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.
- Other duties as assigned from time to time.
Other – Misc Duties:
- Prepare month-end assigned journal entries
- Perform month end account analysis
- Perform assigned General Ledger reconciliations
- Distribute Financial Statements to departments
- Maintain proper AR filing
Health and Safety
- Works in compliance with the Occupational Health & Safety Act and regulations.
- Follows all Health and Safety Policies set out by the Joint Health and Safety Committee.
- Adheres to Department Health and Safety Policies.
- Ensures all incidents, accidents or possible hazards are reported to the appropriate departments immediately.
- Ensures work area is always kept clean and organized to prevent any possible hazards to his/herself and/or fellow employees.
- Ensures that the equipment, materials, and protective devices are prescribed, maintained in good condition and used as prescribed.
- Ensures the measures and procedures prescribed are carried out in the workplace.
- Takes every precaution reasonable in the circumstances for the protection of a worker.
- Instructs, informs and supervises workers to protect their health and safety.
- Assists in a medical emergency by providing any information – including confidential business information – to a qualified medical practitioner who requests the information
Qualifications & Skills
- Certified Payroll Practitioner preferred
- Three to five years hotel payroll experience and knowledge of labor legislation required
- Experience processing union and non-union hourly and salaried employee payroll required
- Accounting software experience required
Job Types: Full-time, Permanent
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Dental care
- Life insurance
- RRSP match
- Vision care
Flexible language requirement:
Schedule:
Ability to commute/relocate:
- Ottawa, ON K1P 5G2: reliably commute or plan to relocate before starting work (required)
Experience:
- Payroll: 2 years (required)
- Collective agreement: 1 year (preferred)
Work Location: In person
