General Accountant - Payroll / Accounts Payable / Receivables

Reports directly to: General Manager

Department: Accounting

SUMMARY:

Manages all day to day Accountingfunctions as well as all payroll processing or other related operations while working in conjunction with the Accounting team.

TASKS:

Payroll Responsibilities:

Process bi-weekly payroll and statements of earnings and deductions.
Check figures, postings, and documents for accuracy.
Maintain, update, create, secure, and archive employee payroll records and files.
Review, verify, and reconcile hours worked, pay adjustments, and other pay-related information, and post information onto designated records Overtime (OT) Authorizations.
Review ---Print timecards for all employees and ensure manager approval has been received. there are no missing information
Calculate and process tips and gratuities
Input all Accounting and Administration hours into STA ensuring correct coding for financial distribution (i.e. Regular, Sick, Stats, etc.)
Review payroll summary of all departments and correct rates for higher rated positions worked during pay period (i.e. Commis working as Chef de Partie)
Verify all New Employees for financial Coding, Banking deposits, SIN, Status, etc.
Input date and produce all ROE’s
Reconcile all Entries to Payroll preview and submit payroll once approved by GM when zero variance is achieved
Complete Daily, monthly, annual reporting into governing bodies

Accounts Payable/REeivable Responsibilities

Ensure all purchases are authorized and suppliers/vendors are paid within payment term.
Verify purchase orders with signatures, corporate policy.
Match invoices to packing slips and purchase orders.
Post properly supported and approved invoices to computerized accounting software.
Perform timely EFT payments and cheque runs to ensure payables are current.
Check figures, postings, and documents for correct entry, mathematical accuracy, and oper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures.
Record, store, access, and/or analyze computerized financial information.
Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports.
Complete period-end closing procedures and reports as specified. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.
Other duties as assigned from time to time.

Other – Misc Duties:

Prepare month-end assigned journal entries
Perform month end account analysis
Perform assigned General Ledger reconciliations
Distribute Financial Statements to departments
Maintain proper AR filing

Health and Safety

Works in compliance with the Occupational Health & Safety Act and regulations.
Follows all Health and Safety Policies set out by the Joint Health and Safety Committee.
Adheres to Department Health and Safety Policies.
Ensures all incidents, accidents or possible hazards are reported to the appropriate departments immediately.
Ensures work area is always kept clean and organized to prevent any possible hazards to his/herself and/or fellow employees.
Ensures that the equipment, materials, and protective devices are prescribed, maintained in good condition and used as prescribed.
Ensures the measures and procedures prescribed are carried out in the workplace.
Takes every precaution reasonable in the circumstances for the protection of a worker.
Instructs, informs and supervises workers to protect their health and safety.
Assists in a medical emergency by providing any information – including confidential business information – to a qualified medical practitioner who requests the information

Qualifications & Skills

Certified Payroll Practitioner preferred
Three to five years hotel payroll experience and knowledge of labor legislation required
Experience processing union and non-union hourly and salaried employee payroll required
Accounting software experience required

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

Dental care
Life insurance
RRSP match
Vision care

Flexible language requirement:

English not required

Schedule:

8 hour shift

Ability to commute/relocate:

Ottawa, ON K1P 5G2: reliably commute or plan to relocate before starting work (required)

Experience:

Payroll: 2 years (required)
Collective agreement: 1 year (preferred)

Work Location: In person

Sheraton Ottawa Hotel

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