This is an excellent career opportunity for a senior Executive Assistant with the maturity and experience to advance the effectiveness of the owner of this mid-sized technology services company. This role is designed to ensure that the owner can focus on strategic priorities by relying on the Executive/Personal Assistant to manage operational tasks and act as an extension of the owner's professional persona.
The Company:
Idealogical Systems Inc. (www.idealogical.com) and its sister company LogicalDox Inc. (www.idealogical.com), are Markham-based, results-driven IT solutions providers. Idealogical Systems Inc. has over 25 years of experience providing top-class IT services and governance to its clients so that they can see the change in their business operations, resulting in improved efficiencies and reduced IT costs from day one of partnering with us. LogicalDox Inc. is the software and virtual reality arm of the organization which was created to take advantage of emerging opportunities and is now rapidly moving to provide administrative and VR educational support to a wide range of organizations.
Why Work with Us?
· Opportunity to work with the owner of a fast-growing organization on the leading edge of the technological revolution
· Competitive salary ($60,000 to $80,000)
· Employee benefits plan
· Generous vacation and personal time
· Flexible working hours/arrangements
The Position:
The Executive/Personal Assistant to the owner of a 60-person IT company is a pivotal role that supports the daily operations and strategic initiatives of the owner's professional and personal life. This position demands a high level of discretion, maturity, and the ability to manage complex schedules and communications effectively. The ideal candidate will act as the primary point of contact for internal and external constituencies on matters pertaining to the office of the owner.
Key Duties and Responsibilities
Manage the owner's calendar, including scheduling meetings, appointments, and travel arrangements. Handle incoming and outgoing communications, prepare internal and external corporate documents for team members and industry partners.
Utilize advanced technology tools to increase office efficiency and manage projects; maintain and protect digital files and confidential information with utmost discretion.
Serve as the owner's representative in dealings with both team members and external partners. Maintain professionalism, poise, and authority in various interactions, ensuring clear and effective communication.
Willingly undertake personal and professional errands as requested by the owner, understanding that all tasks, regardless of size, contribute to the owner’s effectiveness and efficiency.
- Proactivity and Anticipation:
Actively anticipate the owner's needs by staying informed of upcoming commitments and responsibilities, following up appropriately, and managing potential scheduling conflicts proactively.
- Organizational Management:
Streamline the owner’s obligations into organized systems, managing both professional and personal appointments. Ensure that the owner's day-to-day operations run smoothly and are aligned with set objectives.
Maintain the highest levels of confidentiality and security in all forms of communication and record.
Qualifications:
- Preferably a bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of three years in an executive support role, ideally within an IT or technology-driven industry.
- Strong skills in office productivity tools (such as Microsoft Office Suite, Google Workspace), project management software, and the ability to adapt to new technologies used by the company.
- Exceptional interpersonal skills, with an emphasis on relationship management and influential communication.
- Highly organized and detail-oriented with an ability to manage multiple priorities and complete tasks within tight deadlines.
- Maturity, discretion, enthusiasm, and a positive, can-do attitude are essential. Willingness to undertake a wide variety of tasks, both of a professional and personal nature, without judgment.
- Demonstrated ability to handle confidential information and conduct business with integrity.
- Excellent English language skills
If you feel that you have the necessary qualifications for this role, please forward your resume for consideration.
Please note that accommodation for job applicants with disabilities is available during the assessment process upon request.
We thank all who apply, however only those most closely matching these requirements will be contacted for an interview. Please do not contact
Job Types: Full-time, Permanent
Pay: $60,000.00-$80,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
Schedule:
Ability to commute/relocate:
- Markham, ON L3R 6G2: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Can you reliably commute to Steeles Avenue/Hwy 404 daily within 30 minutes?
Education:
- Bachelor's Degree (preferred)
Experience:
- executive assistant: 3 years (preferred)
Language:
- excellent English (required)
Work Location: In person
