EXECUTIVE ASSISTANT TO THE CHIEF OPERATING OFFICER
Why work at Blaney McMurtry LLP?
Blaney McMurtry LLP is a distinguished multi-service law firm based in downtown Toronto, with a team of over 120 lawyers. With more than 70 years of history, we are committed to delivering exceptional results for our clients while fostering meaningful relationships. At Blaney McMurtry, we pride ourselves on a workplace culture that values diversity, inclusion, and collaboration.
Our motto, “Expect the Best,” reflects our high standards of service and our commitment to continuous professional growth. We offer a competitive salary, comprehensive benefits, and a range of professional development opportunities to support your career goals. We care deeply about the well-being of our staff and ensure that work-life balance is a priority.
Position Overview:
We are seeking an experienced Executive Assistant to support the Chief Operating Officer (COO). This role is an exciting opportunity for a highly organized, proactive individual with strong communication, analytical, and accounting skills. The ideal candidate will possess advanced proficiency in Microsoft Excel and have a solid understanding of accounting principles. As an Executive Assistant to the COO, you will play a pivotal role in supporting operational needs, ensuring the smooth running of financial and administrative tasks, and contributing to key business initiatives.
This is a full time in office role, Monday to Friday 9am-5pm.
What you will be doing:
- Provide high-level administrative support to the COO, managing schedules, calendars, and meetings to ensure efficient time management and workflow.
- Draft and prepare correspondence, reports, presentations, and other documents on behalf of the COO.
- Manage and organize internal and external communications for the COO, acting as a point of contact for key stakeholders.
- Assist with the coordination of various projects and initiatives, ensuring timely follow-up and delivery of results.
- Perform complex financial data analysis using advanced Excel functions, preparing financial reports, and assisting with budgeting and forecasting for the COO.
- Oversee and streamline internal operational procedures, identifying areas for improvement to enhance efficiency.
- Provide detailed reconciliation of financial records, including bank accounts, A/P, A/R, and petty cash management, ensuring accuracy and compliance.
- Use advanced Excel functions (e.g., pivot tables, v-lookups, macros) to manage large datasets, track financial performance, and present key insights for the COO’s review.
- Assist in preparing key business and financial documents, such as quarterly reports, financial statements, and executive presentations.
- Ensure timely compliance with regulatory and internal reporting requirements, including assisting with HST filing and annual filings (LSO, LawPro, CDIC).
- Support with audit preparation and liaise with auditors to ensure smooth financial audits.
- Act as a key resource for financial data entry, analysis, and document management within the firm’s accounting system.
- Handle sensitive financial information with confidentiality and professionalism.
- Coordinate with various departments to ensure seamless integration of business operations and financial practices across the firm.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative support role, preferably in a legal or professional services environment.
- Advanced proficiency in Microsoft Excel, including strong knowledge of complex formulas, pivot tables, v-lookups, macros, and other advanced functions to manage and analyze financial data.
- Solid understanding of accounting principles and experience with financial document management, including bank reconciliations, A/P, A/R, and general ledger.
- High level of attention to detail and accuracy, with the ability to manage and reconcile financial records effectively.
- Exceptional organizational and time management skills, with the ability to prioritize and meet deadlines in a fast-paced environment.
- Excellent communication skills, both written and verbal, with the ability to interact effectively with internal and external stakeholders.
- Strong problem-solving skills, with the ability to identify challenges and implement solutions proactively.
- A minimum of 3 years of experience in an administrative support role, with a strong accounting background.
- Previous experience in a law firm or similar professional services environment is an asset.
If you are ready to take on an exciting and impactful role that combines executive support with accounting expertise, we invite you to apply and join our team!
Interested applicants should apply here. Only those candidates selected for an interview will be contacted. If you require any accommodation in the application process, please contact us. Blaney McMurtry is committed to providing accommodations for people with disabilities. If you require accommodation, we will work with you to meet your needs.
Job Types: Full-time, Permanent
Additional pay:
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Flexible language requirement:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
