Drive your Career!
We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.
We are currently looking for an Accounts Payable Production Material Specialist at our Corporate Offices in Ajax, ON
The VGCA Accounting Shared Services Centre provides essential back office accounting functions for General Ledger, Inventory, Accounts Receivable and Affiliates, Accounts Payable, and Fixed Assets for multiple VW group companies including Volkswagen, Audi, Bentley, Lamborghini, factory production, and electric vehicle infrastructure. This position ensures accurate and timely processing of production trade supplier invoices, reconciliations, accruals, analysis and reporting in accordance with corporate policies and procedures, effectively and efficiently for Volkswagen Group of America, Chattanooga Operations.
- This is a hybrid flex position. **
Responsibilities
- Initiate, track and complete quantity reconciliations for all production suppliers.
- Monitor and respond to invoice inquires, ensuring they are resolved in a timely manner.
- Act as a liaison for all supplier payment discrepancies with Logistics, including preparation and representation for Accounting in meetings with Management as required.
- Ensure that all monthly price adjustments (Manual and Price Revaluation) are complete, accurate and processed on time & submit subsequent reporting to Management.
- Prepare and track Price Variance and Price Revaluation forms for approval and release in payment run.
- Perform monthly blocking on claims as per Supplier Risk Management forms and management approvals, and submit subsequent reporting to Management.
- Prepare, analyze, and submit monthly reporting for ERS Error log items (estimated prices or vendor master errors), and work with other departments to resolve errors.
- Complete manual provision file for quantity reconciliation identified risks, by working with Logistics & Finance teams.
- Post weekly invoices and prepare monthly reconciliation for JPY currency vendor based on statement received, and prepare monthly FX gain/loss and in-transit accruals.
- Complete monthly AP Subledger to General Ledger (GL), and Non-Trade Payables Employee reconciliations.
- Prepare monthly aged and debit balance reports; complete required follow up actions to resolve open items, highlighting any risk or items requiring escalation to management, and prepare the monthly debit balance reserve.
- Ensure that all vendor claim charge-backs (Quality Module) are complete, accurate and processed on time by maintaining monthly QM reconciliation between QM, AR and AP
- Complete quarterly reconciliation of B-Price goods receipts.
- Ensure that all FIN portal maintenance requirements are performed on time.
- Work with General Ledger, Controlling, and Logistics teams to prepare annual VQR provision true-up entry.
- Ensure that all P material trade related process, desk procedure documentation, and Supplier training guides are prepared, tested and maintained.
- Provides backup to the Chattanooga Affiliate Analyst
- Other related duties as required.
Qualifications
- College Diploma – Business/Accounting and/ or equivalent work experience.
- 2+ years of accounting experience in a professional office environment
- Proficient in all Microsoft Office products, with a minimum intermediate Microsoft Excel and advanced Microsoft Outlook skill set
- Excellent customer service skills - ability to communicate clearly and professionally in person, over the telephone and via e-mail
- Excellent attention to detail
- Excellent organizational & time management skills
- Excellent analytical & problem solving skills
- Positive attitude and able to work effectively within team environment
- Focus on process optimization and improvement
- Working knowledge of SAP
- Previous logistics and/or inventory experience would be an asset
- Up to 5% travel to the US
- Required to work between December 24th-31st with the exception of statutory holidays
What You’ll Get In Return
- A flexible and collaborative team dynamic
- Opportunities for development
- Opportunities to participate in exciting company events that give back to the community
- Competitive employer paid benefits and overall compensation package
- And much more!
- Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.
Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, or local laws.
Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate accommodation.
