administrative assistant

SkySail Immigration • Etobicoke, ON, CA • 2m ago

Work Term: Permanent
Work Language: English
Hours: 30 hours per week
Education: Secondary (high) school graduation certificate
Experience: 7 months to less than 1 year
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Plan and control budget and expenditures
Supervise other workers
Establish and implement policies and procedures
Train other workers
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Oversee the classification and rating of occupations
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage training and development strategies
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Oversee development of communication strategies
Oversee the preparation of reports
Advise senior management
Respond to employee questions and complaints
Order office supplies and maintain inventory
Liaise with management, union officials and HR consultants
Negotiate collective agreements on behalf of employers or workers
Organize staff consultation and grievance procedures
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Recruit and hire workers and carry out related staffing actions
Recruit and hire staff
Maintain and manage digital database
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support
Conduct performance reviews
Supervise office and volunteer staff
Assign, co-ordinate and review projects and programs
Plan, organize, direct, control and evaluate daily operations
Work conditions and physical capabilities
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Quick learner

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