Summary:
The Accounts Payable Administrator is responsible for all aspects of the accounts payable function. This includes receiving, processing, and verifying invoices and employee expense reports, reconciling supplier statements, and processing payments. The Accounts Payable Administrator is the main point of contact for inquiries related to vendor invoices.
About the Opportunity:
- Verify proper authorization of vendor invoices and enter and code expenses to appropriate general ledger accounts
- Handle high invoice volumes in multi-currency from domestic and international vendors
- Create new vendors and maintain current vendors in NetSuite
- Work directly with project managers and managers to ensure vendor invoices are appropriately recorded to projects and, where applicable, for re-billing to customers
- Review and reconcile vendor accounts and statements to maintain accurate accounts payable records
- Respond in a timely fashion to vendor queries related to invoices
- Maintain vendor and employee records in the company’s enterprise resource planning system
- Maintain historical records of all invoices, reports, and payments by ensuring all documents are saved in accordance with company procedures
- Assist in the preparation of contractor payments on a semi-monthly basis for review by the Manager, Finance and Accounting and the Director of Finance
- Assist in the preparation of vendor payments on a bi-weekly basis for review by the Manager, Finance and Accounting and the Director of Finance
- Assist with the year-end audit
About You:
- Bachelors degree
- Minimum of two years’ related experience.
- Understanding of basic accounting principles.
- Detail-oriented with exceptional accuracy in work delivered.
- Meets deadlines and commitments.
- Flexible and organized.
- Customer and quality focused.
- Excellent interpersonal, oral, and written communication skills.
