Financial
The Bookkeeper is responsible for all facets of transactional accounting from accounts receivable to accounts payable, reconciliations, accruals and the generation of financial statements.
- Process payments made to the Club.
- Evaluate contractual agreements to ensure obligations are met and payments are received on time.
- Post and reconcile invoices and customer payments to general ledgers.
- Manage bank, credit card, and general ledger reconciliations, including day-to-day transactions and monthly reconciliations.
- Create and enter accurate invoices, payments, and statements.
- Liaise with customers/clients and vendors regarding account balances and overdue payments.
- Review all credit balances, refunds and adjustments; and apply adjustments and/or corrections to corporate billing records to resolve billing discrepancies or misapplied payment transactions.
- Complete month-end closings and journal entry postings including prepaid expenses, accruals, fixed asset schedules and depreciation.
- Produce and maintain accurate accounts payable and receivable aging reports, as well as other ad hoc accounting/finance reporting requirements.
- Apply accounting policies, rules and regulations, and internal control systems to ensure compliance with applicable standards and clean audit.
- Prepare annually all internal documentation, electronic and written, for submission/review by external auditors.
- Record and post entries for payroll system (current employee group: 15); complete preparation of T4s/T4As and related reports.
- Calculate, record, and pay all appropriate government remittances.
- Complete accountability reports related to grants and gaming funds.
General Office & Administrative
- Greet curlers and guests as they enter the lobby and respond to any walk-in inquiries.
- Answer the telephone.
- Collect the mail.
- Respond to emails directed at various GCC inboxes.
- Assist member registration process (online, by telephone and in-person).
- Order supplies.
- Assist in Pro Shop sales.
- Assist the General Manager in other tasks as requested.
Applications/Software Used
- Accounting: Quickbooks Online
- Payroll: Dayforce (Ceridian PowerPay)
- General administrative: Google Drive
- Curling administration: Curling Manager (by Ricon)
- Payment processing: Moneris (by Royal Bank)
- Point of sale: Pixel Point (by EServe)
Competencies
- Post-Secondary Education or comparable experience in accounting.
- Full proficiency (verbal and written) in English.
- Minimum of 3-5 years direct experience in a variety of accounting roles and capacities (A/P, A/R, general ledger, and account reconciliations).
- Demonstrated effectiveness in full cycle accounting and bookkeeping, and all transactional accounting functions; knowledge of general accounting principles and practices and the basic application and use of concepts, theories, and terminology of accounting.
- Able to perform moderate to complex account reconciliations (including bank accounts and credit cards).
- Experience with QuickBooks Online.
- Exceptional interpersonal skills to enable collaboration and effective communication.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Proficienciency in Google Drive (Docs and Sheets) or its MS Office 365 counterparts.
- Effective attention to detail and a high degree of accuracy with the insight to coordinate priorities efficiently
- Strong problem-identification and problem-resolution skills.
- Productive and efficient in planning and executing work with the ability to multitask.
- Ability to establish effective working relationships that foster organizational success.
- Ability to work independently.
Hours and Nature of Work
- This is an hourly position with flexibility in the work schedule.
- The current Bookkeeper is retiring at the end of April and the new Bookkeeper will have an opportunity to train with the incumbent from February 3, 2025 to April 30, 2025. During this period, it is estimated that hours will be 20-24 per week. Commencing May 1, 2025, the hours will increase to 32-40 per week.
- More hours of work are required from September to June, with a reduced schedule during July and August.
Compensation & Benefits
- The hourly compensation for this position starts at $23.50 per hour and may increase, depending on experience and qualifications. Following the successful completion of the first year, the employee will be considered for transition to a salaried, full-time position.
- Two weeks vacation, subject to operational requirements. The GCC’s practice is to include an amount equal to 4% of earnings on each pay.
- Discount on food and beverage.
- Free Club membership; and up to one free league membership.
- Discount on Pro Shop items.
- All pre-approved out-of-pocket expenses will be reimbursed.
Job Types: Full-time, Part-time
Pay: From $23.50 per hour
Expected hours: 20 – 40 per week
Additional pay:
Benefits:
- Casual dress
- Discounted or free food
- Flexible schedule
- On-site parking
- Paid time off
- Store discount
Schedule:
Education:
- Secondary School (preferred)
Experience:
- QuickBooks: 3 years (preferred)
- Bookkeeping: 1 year (preferred)
Language:
Work Location: In person
Application deadline: 2024-11-30
Expected start date: 2025-02-03
