POSITION SUMMARY
The Accounts Payable Coordinator is responsible for managing the complete accounts payable cycle, ensuring the accurate and timely processing of payments. This role may also involve assisting with various general accounting tasks as needed. Success in this position requires a positive attitude, a willingness to learn, and strong problem-solving skills to support the financial response within a dynamic environment. Your proficiency with technology and experience implementing system improvements will be valuable as you contribute to identifying opportunities for process enhancements and efficiencies across the business.
REPORTING RELATIONSHIPS
· Reports to Controller with oversight, and direction provided by the Sr. Accountant
DUTIES & RESPONSIBILITIES
Accounts Payable
· Invoicing
o Record invoices received from vendors by scanning, saving, and organizing invoices and supporting documents.
o Enter data into accounting software and collaborate with managers to ensure proper coding, approvals and posting of approved invoices
o Reconcile posted invoice data with monthly vendor statements, making corrections as needed
o Set up payments to vendors periodically and as instructed
o Maintain organized documentation for processed and paid invoices
· Vendor Relations
o Build and maintain positive relationships with vendors
o Set up new vendors as necessary
o Ensure vendor information is accurate and up to date
o Respond to vendor enquiries promptly
· Employee Expenses
o Process employee expense submissions
o Handle and process expense reimbursements
o Upload and reconcile credit card statements for employee purchases
· Process Documentation
o Maintains up to date SOPs for AP processes
o Identifies opportunities to improve AP processes
Admin support
o Provide additional administrative support as needed
EXPERIENCE AND QUALIFICATIONS
· 2+ years’ experience in Accounts Payable/Accounting
· iploma in Accounting, Business or Finance preferred
· Experience in transactional accounting i.e., Accounts Payables, Payroll, etc.
· Excellent working knowledge of Microsoft 365 (Excel, Word, Outlook etc.)
· Strong excel skills with experience using intermediate functions/formulas
· Familiar with ERP use; Vista & Spreadsheet Server ERP knowledge is considered an asset
· Proven ability to adapt in a dynamic environment, with a talent for problem solving and a commitment to delivering exceptional results
Job Type: Full-time
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Paid time off
- Vision care
- Work from home
Schedule:
Experience:
- vendor management: 1 year (preferred)
- Accounts payable: 1 year (required)
- Microsoft Excel: 1 year (required)
Work Location: Remote
Expected start date: 2024-12-02
