We are looking for a responsible Administrative Assistant to perform various administrative and clerical tasks. Administrative Assistant's duties include supporting our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Perform searches and provide information
- Some bookkeeping such as time-keeping records
- Maintain contact lists
- Maintain record keeping of both online and hardcopy documents
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with senior management and employees to handle requests and queries.
- Provide administrative support to all professional staff as required.
Requirements:
- Proven experience as an administrative assistant
- Experience and knowledge of the Construction background
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like laptops, printers and fax machines
- Proficiency in MS Office (MS Excel in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Ability to work under pressure and meet deadlines
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Valid driver’s license and reliable transportation preferred
- Must live within the GTA or willing to relocate on your own.
Job Type: Full-time
Pay: $20.00-$25.00 per hour
Benefits:
Flexible language requirement:
Schedule:
Education:
- Secondary School (preferred)
Experience:
- administrative: 3 years (required)
- Commercial construction: 3 years (required)
Work Location: In person
