Join a top employer and advance your career. Aplin has partnered with a professional services firm to hire a Payroll Specialist with multi provincial experience for a 12 month contract.
This is a remote position. The successful candidate must be located in Canada.
The Payroll Specialist is a vital role managing payroll for two companies across ten locations, encompassing approximately 1,000 employees, including salaried, hourly, and contract staff.
Responsibilities:
- Administer payroll for multiple provinces, ensuring precision and punctuality for all employees.
- Collect and validate payroll documentation from various offices.
- Input data for new hires, terminations, and personal or job-related changes.
- Maintain calculation tables for maternity benefits, short-term disability, and salary continuance.
- Update and manage employee benefits and deductions.
- Input and audit payroll data into the payroll system, correcting any discrepancies.
- Collaborate closely with payroll service providers to deliver error-free payroll.
- Process manual cheques as needed.
- Issue Records of Employment (ROE).
- Generate regular and on-demand payroll reports.
- Reconcile payroll-related accounts as necessary.
- Handle monthly and quarterly remittances to third-party providers.
- Ensure timely remittance and reconciliation of bi-weekly RRSP contributions.
- Prepare journal entries and reconcile tax forms and other payroll accounts.
- Maintain organized records of all payroll documentation and correspondence.
- Research and respond to inquiries from third parties.
- Draft employment confirmation letters.
- Address various employee and external inquiries regarding payroll.
- Verify and prepare termination packages, adhering to legislative requirements.
- Support the rollout of a new HRIS and Payroll System.
- Identify and recommend improvements to payroll processes.
Qualifications:
- Diploma or certificate in Finance, Accounting, Human Resources, or a related discipline, along with a minimum of 5 years of payroll experience, ideally on a national scale.
- Certification from the National Payroll Institute is a plus.
- Proficient technical knowledge of payroll systems. (UGK is an asset)
- Intermediate to advanced proficiency in MS Excel is required.
- Familiarity with employment legislation and HRIS systems.
- Strong skills in MS Office Suite, including Word, PowerPoint, and Outlook.
- Capable of managing sensitive employee relations matters.
- Exceptional organizational abilities.
- Innovative problem-solving skills.
- Committed to the highest standards of ethics and professionalism.
Aplin is an award-winning employment agency dedicated to connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and there are no fees to apply for our jobs or to engage with our recruiters in finding a new career. Companies hire us to help them expand and diversify their teams. All applicants must be legally entitled to work in Canada, which includes having the appropriate documentation, such as a work permit.
