Job description
Job Title: Finance and Accounting Administrator
Location: Oakville, ON
Job Summary: We are seeking a highly skilled and detail-oriented Finance and Accounting Administrator to oversee the financial, human resource and legislative operations of our recruitment agency, TPI Companies. The ideal candidate will have experience in both accounting and human resource functions, with a strong background in the recruitment industry. The Finance and Accounting Administrator will be responsible for managing financial reporting, compliance, and operational HR functions while working closely in all areas with the executive team to ensure the company’s financial health and adherence to legislative requirements.
Key Responsibilities:
Financial Oversight
- Review monthly financial statements and receivables to ensure accuracy, addressing discrepancies promptly.
- Ensure government remittances, including taxes, source deductions, corporate taxes, and workers’ compensation etc., are submitted on time, staying current with compliance requirements.
- Review payables, ensuring all payments (via cheque or credit card) are processed accurately and on time.
- Maintain access and compliance with financial portals and systems for tax filings and regulatory submissions.
- Oversee approval of new client credit applications to assess financial risk.
- Manage banking relationships.
- Oversee annual renewals of business insurance policies.
- Liaison with external accounting firm(s), working closely in all areas with the executive team.
Human Resources & Compliance:
- Oversee employee benefits administration to ensure accurate and timely management of benefits programs.
- Stay up to date on employment laws and regulatory requirements, ensuring compliance across all applicable jurisdictions, including inter-provincial legislation and remittances.
- Collaborate with legal consultants to stay updated on payroll, tax laws, and other employment regulations.
- Oversee workers' compensation claims.
- Review and ensure accuracy of workers' compensation calculations and compliance with applicable regulations.
Collaboration & Communication:
- Work closely with the executive team, lawyers, consultants, and external auditors on financial matters.
- Collaborate with HR and management to ensure compliance with payroll, taxation, and legislative changes.
- Serve as the point of contact for all financial and tax compliance audits.
Qualifications & Experience:
- Accounting designation or equivalent accounting qualification is not required but would be an asset.
- 5+ years of experience in financial or accounting roles, preferably within the recruitment industry.
- Strong knowledge of CRA regulations and compliance, as well as provincial licensing and employment legislation.
- Proficient in financial software and systems management, including multi-currency QuickBooks.
- Excellent communication and leadership skills, with a proven ability to manage cross-functional teams.
Preferred Qualifications:
- Experience in a recruitment agency or staffing firm.
- Experience with inter-provincial legislation, compliance and remittances.
- Familiarity with WSIB and Workers' Compensation claims management.
- Knowledge of benefit administration and payroll systems.
Skills and Competencies:
- Strong, professional communication skills.
- Strong analytical and problem-solving skills.
- Ability to handle sensitive information with confidentiality.
- Detail-oriented and highly organized.
- Ability to work independently and meet tight deadlines.
Benefits:
- Competitive salary and performance-based bonuses.
- Comprehensive health and dental benefits.
- Opportunities for professional growth and development.
Apply today!
INDPTC
Job Types: Full-time, Permanent
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Work from home
Flexible language requirement:
Schedule:
- Monday to Friday
- Morning shift
Work Location: In person