Global Unified Solution Services is currently seeking to hire an Office Administrator to work at our Mississauga office. Hours will be 8:30 am – 5:00 pm. The ideal candidate will be responsible for a variety of day-to-day administrative tasks. The successful incumbent will be friendly, professional, and have an upbeat attitude as the forefront face of Global USS!
Responsibilities
· Daily opening and closing of the office.
· Creating shipping waybills and scheduling pickups with major couriers (Purolator, UPS, etc.).
· Performing trips to the bank to make deposits when needed, grocery store for office supplies.
· Respond to basic inquiries and escalate complex queries to the appropriate parties.
· Maintain the meeting rooms, kitchen and lobby, ensuring they are clean, tidy, and ready for use.
· Maintain a current and accurate filing system.
· Answer and re-direct phone calls/emails and take adequate messages when required.
· Order, stock and maintain kitchen, office stationary, and printer supplies.
· Post all vendor invoices and employee expenses into QuickBooks and reconcile vendor and customer payments.
· Create vendor payment lists and send payments to vendors as directed by the Corporate Controller.
· Complete credit card reconciliation’s per month.
· Generate monthly reports from QuickBooks, as needed.
· Arrange flights/hotels, as needed.
· Support the Corporate Controller, Accounting Assistant, and Purchaser, as required.
Knowledge, Skills and Abilities:
· Proficient in QuickBooks.
· Self starter who can work with minimal supervision.
· Strong computer skills, proficient in Microsoft Office Suite.
· Previous office administration experience required.
· Proven organizational and multi-tasking abilities.
· Strong verbal and written communication skills.
· Have a positive, professional attitude.
· Demonstrate professionalism at all times.
· Willingness to learn and adapt.
Job Type: Full-time
Pay: $23.00-$25.00 per hour
Expected hours: 40 per week
Benefits:
- Dental care
- Extended health care
- Vision care
Schedule:
Application question(s):
- Do you have more than one year of experience working with QuickBooks Desktop modules, Vendor Center, Customer Center, and Inventory?
Work Location: In person