Before You Apply, Please Note:
- Do Not Call: We kindly request that you refrain from making phone inquiries regarding your application status. We will only contact candidates who have been shortlisted for further consideration.
- Local Candidates: To be eligible for this position, applicants must reside locally within our specified area.
- In-Person Interview: Qualified candidates should be prepared to attend an in-person interview at our head office.
- Pre-Screening Questions: Please complete all the pre-screening questions; Your application won’t be considered otherwise.
We appreciate your understanding and cooperation in adhering to these guidelines. Thank you for your interest in joining our team.
About Us:
The Hazelwood Group, a privately owned organization based in Nanaimo, operates across the construction, manufacturing, and real estate development industries. Hazelwood Finance, our support services arm, handles all administrative functions for The Hazelwood Group companies. Our dedicated team encompasses experts in Marketing, IT, Accounting and Finance, Human Resources, and Business Development.
Hazelwood Finance, a division of The Hazelwood Group, is seeking a full-time Accounts Payable Specialist to join the team.
Please be aware that this position is based at our K2 Stone Nanaimo facility, located at 2345 Delinea Pl Unit C in Nanaimo, BC.
Benefits of Employment – Why work at Hazelwood?
- Comprehensive group benefits (premiums are 100% employer-paid).
- RRSP matching.
- Short-term and long-term disability plans.
- Priority access to Telus Health Virtual Care (access to a doctor 24/7 anywhere in Canada).
- Strong team environment that encourages and financially supports continuing education and career advancement.
- Employee & Family Assistance Program.
- Annual financial donations to volunteer organizations directly supported by our employees.
Compensation
- $24 to $27 per hour, depending on experience and qualifications.
Summary
The Accounts Payable (A/P) Specialist is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Specialist will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to A/P management. The A/P specialist will collect data in various forms to create and maintain excel reports for presentation to management. Other duties will be assigned as necessary.
Job Duties
- Collaborate with the finance team to maintain general A/P performance levels.
- Ensure timely and accurate processing of A/P invoices.
- Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
- Post and reconcile company payments to general ledgers.
- Review bills to the company for potential errors and/or discrepancies.
- Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records. Including regular review of Vendor invoice statements.
- Balance daily A/P batches; prepare and distribute payment reports and statistics.
- Manage and maintain the A/P invoice inbox.
- Provide backup for receptionist for the timely answering of the main switchboard, effectively directing calls, and interacting with the public.
- Ensure the strict confidentiality and privacy of financial records.
- Form payment strategies to make timely A/P payments and mitigate supplier objections.
- Investigate payment problems while following corporate A/P policies and procedures.
- Liaise between field staff and office ensuring the correct and timely receipt of packing slips and documentation required to process invoices.
- Assist Project Managers with invoice inquiries and issues as they arise.
- Collect data from various software applications to compile and manage Excel reports for presentation to management.
Requirements
- 2-4 years direct experience in an A/P capacity.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and fair credit practices.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data and compiling the proper information.
- Able to perform moderate to complex account reconciliations.
- Strong diplomatic, negotiation, and conflict resolution skills to handle late payments and delinquent accounts.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Advanced proficiency with spreadsheet programs and applications.
- Exposure to an automated accounting system.
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Build good rapport with other departments, key business partners, and government agencies.
- Strong problem identification and problem resolution skills.
- High level of proficiency with Microsoft Office productivity suite.
- A diploma from an accredited program is preferred.
- A valid Canadian driver’s licence and a reliable vehicle.
Summation
Thank you for considering a career opportunity with The Hazelwood Group. We appreciate your interest in joining our team. Before you proceed with your application, please take note of the following important points:
- Application Submission: The submission of your resume does not guarantee an interview or an actual transfer. Our hiring process is designed to identify the most qualified candidates who align with our organization’s needs.
- Minimum Requirements: We encourage qualified applicants to apply for our open positions. However, to be considered, you must meet the minimum requirements related to the skills and qualifications specified in the job posting.
- Legally Entitled to Work in Canada: Please be aware that you must be legally entitled to work in Canada to apply for a position with The Hazelwood Group. Our organization does not possess a Labour Market Impact Assessment (LMIA) that would support the hiring of foreign workers.
- Acknowledgment: We sincerely appreciate the interest of all applicants in pursuing career opportunities with The Hazelwood Group. However, due to the high volume of applications we receive, we regret that only those candidates selected for an interview will receive a response to their application.
We look forward to considering your application if you meet the qualifications for our current job openings. Your interest in our organization is valued, and we wish you success in your job search.
Job Types: Full-time, Permanent
Pay: $24.00-$27.00 per hour
Expected hours: 40 per week
Additional pay:
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Application question(s):
- When can you start?
- Please include your email address. Applications lacking a valid email address won't be considered.
- Where are you currently working?
- Where are you currently located?
- What's your availability to come in for an interview at our Hazelwood Finance office located at 202-572 Stewart Ave in Nanaimo?
Experience:
- Accounts payable: 3 years (preferred)
Licence/Certification:
- Canadian Driver's Licence (required)
- Personal Vehicle (required)
Location:
- Nanaimo, BC V9T 5L9 (required)
Work Location: In person
