Before You Apply, Please Note:

Do Not Call: We kindly request that you refrain from making phone inquiries regarding your application status. We will only contact candidates who have been shortlisted for further consideration.
Local Candidates: To be eligible for this position, applicants must reside locally within our specified area.
In-Person Interview: Qualified candidates should be prepared to attend an in-person interview at our head office.
Pre-Screening Questions: Please complete all the pre-screening questions; Your application won't be considered otherwise.

We appreciate your understanding and cooperation in adhering to these guidelines. Thank you for your interest in joining our team.

About Us:

The Hazelwood Group, a privately owned organization based in Nanaimo, operates across the construction, manufacturing, and real estate development industries. Hazelwood Finance, our support services arm, handles all administrative functions for The Hazelwood Group companies. Our dedicated team encompasses experts in Marketing, IT, Accounting and Finance, Human Resources, and Business Development.

Hazelwood Finance, a division of The Hazelwood Group, is seeking a full-time Payroll Supervisor to join our team in Nanaimo, BC.

Please note that travel will be required within the local Nanaimo area, so a vehicle is required.

Benefits of Employment – Why work at Hazelwood?

Comprehensive group benefits (premiums are 100% employer-paid).
RRSP matching.
Short-term and long-term disability plans.
Priority access to Telus Health Virtual Care (access to a doctor 24/7 anywhere in Canada).
Strong team environment that encourages and financially supports continuing education and career advancement.
Employee & Family Assistance Program.
Annual financial donations to volunteer organizations directly supported by our employees.

Compensation

$80,000 to $90,000 per year, depending on experience and qualifications.

Summary
The Payroll Supervisor is responsible for overseeing payroll processing for multiple bi-weekly payrolls, ensuring compliance with laws and regulations, supervising the payroll team, and maintaining accurate payroll records. Payrolls include union and non-union, Canadian and US. Associated responsibilities include completing timely remittances and reconciliations, accurately generating year-end reports and T4s, investigating and rectifying payroll issues, and coaching, mentoring, and developing the payroll team.

Job Duties

Oversee and/or perform timely and accurate bi-weekly payroll processing for the companies in our Group.
Monitor assigned payroll tasks for the purpose of ensuring effective department functioning, coordinating activities, and ensuring compliance with payroll related legislation such as the Employment Standards Act.
Supervise departmental staff including hiring, training, work allocation, and problem resolution. Evaluate performance and make recommendations for personnel actions. Motivate employees to achieve peak productivity and performance and encourage participation in professional development activities.
Verify a variety of payroll related information such as time sheets, reimbursements, new hires, terminations, commission payments, taxable benefits, etc., for the purpose of ensuring accurate payroll processing.
Ensure bi-weekly journal entries and other payroll-associated reports are completed and forwarded to the accounting department.
Develop and maintain good relationships with the Accounting and Finance team.
Prepare and/or review remittances for WCB premiums, RRSP contributions, source deductions, EHT, union pension and working dues, and group benefits.
Research discrepancies in payroll information and/or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
Maintain a wide variety of payroll information, files, and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance.
Communicate with a variety of internal and external parties (CRA, for example) for the purpose of ensuring accurate processing of payroll deductions.
Respond professionally to written and verbal inquiries for the purpose of providing information and/or direction.
Maintain the payroll checklists and update as needed.
Continuously review and improve payroll department processes and procedures.
Work on special projects such as the development of new payroll policies, implementation of new procedures, and/or research into new payroll legislation and how it affects the organization.

Requirements

Payroll Compliance Professional (PCP) certification from the National Payroll Institute.
At least 3 years’ experience in a similar role.
Experience with US payroll processing and record-keeping is an asset.
Intermediate to advanced knowledge of payroll systems such as ADP, QuickBooks Online, and Payworks.
Intermediate to advanced knowledge of accounting payroll systems would be an asset.
Intermediate knowledge of Excel, Outlook, and MS Word.
Strong leadership and team building skills to foster a cooperative and respectful working environment.
Quality business communication skills, both verbal and written.
Quality business interpersonal and customer service skills.
Quality organizational, time management and prioritization skills.
Awareness of related Standards, Rules, and Regulations.

Summation

Thank you for considering a career opportunity with The Hazelwood Group. We appreciate your interest in joining our team. Before you proceed with your application, please take note of the following important points:

Application Submission: The submission of your resume does not guarantee an interview or an actual transfer. Our hiring process is designed to identify the most qualified candidates who align with our organization's needs.
Minimum Requirements: We encourage qualified applicants to apply for our open positions. However, to be considered, you must meet the minimum requirements related to the skills and qualifications specified in the job posting.
Legally Entitled to Work in Canada: Please be aware that you must be legally entitled to work in Canada to apply for a position with The Hazelwood Group. Our organization does not possess a Labour Market Impact Assessment (LMIA) that would support the hiring of foreign workers.
Acknowledgment: We sincerely appreciate the interest of all applicants in pursuing career opportunities with The Hazelwood Group. However, due to the high volume of applications we receive, we regret that only those candidates selected for an interview will receive a response to their application.

We look forward to considering your application if you meet the qualifications for our current job openings. Your interest in our organization is valued, and we wish you success in your job search.

Job Types: Full-time, Permanent

Pay: $80,000.00-$90,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Tuition reimbursement
Vision care

Schedule:

8 hour shift
Monday to Friday

Supplemental pay types:

Overtime pay

Application question(s):

Are you currently located in the Nanaimo area?
Do you have access to reliable transportation?
When could you start?
What's your availability to come in for an interview?
Please include your email address. Applications without a valid email address won't be considered.

Experience:

Payroll Supervisor: 3 years (required)
US Payroll Processing: 3 years (required)
ADP, QuickBooks Online, and Payworks: 3 years (required)

Licence/Certification:

Payroll Compliance Professional (PCP) Certificate (required)

Work Location: In person

Hazelwood Finance Corp.

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Payroll Supervisor