Before You Apply, Please Note:

Do Not Call: We kindly request that you refrain from making phone inquiries regarding your application status. We will only contact candidates who have been shortlisted for further consideration.
Local Candidates: To be eligible for this position, applicants must reside locally within our specified area.
In-Person Interview: Qualified candidates should be prepared to attend an in-person interview at our head office.
Pre-Screening Questions: Please complete all the pre-screening questions; Your application won't be considered otherwise.

We appreciate your understanding and cooperation in adhering to these guidelines. Thank you for your interest in joining our team.

About Us

Jack and Sid Whittaker founded Hazelwood Construction Services Inc. in 1993. Since then, Hazelwood has built a solid reputation for market excellence, drawing on a foundation of quality work, stability, and innovative approaches to challenging projects.

Over the years Hazelwood Construction. has broadened its spectrum of construction services to include underground utilities and road construction, and more recently showcasing its diversified talents in bridge building and notably, several high-profile Run of River Hydro Electric projects.

Our mission is to consistently exceed our client's expectations with our professional and conscientious approach to completing exceptional quality construction projects while maintaining budget and schedule goals.

Hazelwood Construction Services, Inc., a division of The Hazelwood Group, is seeking a full-time, Accounts Payable Specialist to join the team at our Nanaimo head office. Please note that some travel within the local Nanaimo area will be required, therefore, a vehicle is required.

Benefits of Employment – Why work at Hazelwood Construction Services?

A comprehensive benefits plan which includes extended health & dental, vision care, disability and life insurance.
Priority access to Telus Health Virtual Care (access to a Doctor 24/7, 365 days a year).
Employee & Family Assistance Program.
RRSP matching.
Strong team environment that encourages and supports continuous learning and career advancement.
Annual financial donations to volunteer organizations directly supported by our employees.

Compensation

$24 - $27 per hour, depending on experience and qualifications

Summary

The Accounts Payable (A/P) Specialist is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Specialist will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to A/P management. The A/P specialist will collect data in various forms to create and maintain excel reports for presentation to management. Other duties will be assigned as necessary.

Job Duties

Collaborate with the Controller to maintain general A/P performance levels.
Ensure timely and accurate processing of A/P invoices.
Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
Post and reconcile company payments to general ledgers.
Review bills to the company for potential errors and/or discrepancies.
Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records. Including regular review of Vendor invoice statements.
Balance daily A/P batches; prepare and distribute payment reports and statistics.
Manage and maintain the A/P invoice inbox.
Provide backup for receptionist for the timely answering of the main switchboard, effectively directing calls, and interacting with the public.
Ensure the strict confidentiality and privacy of financial records.
Form payment strategies to make timely A/P payments and mitigate supplier objections.
Investigate payment problems while following corporate A/P policies and procedures.
Liaise between field staff and office ensuring the correct and timely receipt of packing slips and documentation required to process invoices.
Assist Project Managers with invoice inquiries and issues as they arise.
Collect data from various software applications to compile and manage Excel reports for presentation to management.
A valid Canadian driver’s licence.

Requirements

2-4 years direct experience in an A/P capacity.
Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
Strong knowledge of payment regulations and fair credit practices.
Must possess a high level of moral judgment for handling confidential information and monetary transactions.
Experience in gathering data and compiling the proper information.
Able to perform moderate to complex account reconciliations.
Strong diplomatic, negotiation, and conflict resolution skills to handle late payments and delinquent accounts.
Basic knowledge of accounting systems, budgets, and internal controls.
Advanced proficiency with spreadsheet programs and applications.
Exposure to an automated accounting system.
Effective attention to detail and a high degree of accuracy.
Strong work ethic and positive team attitude.
Sound analytical thinking, planning, prioritization, and execution skills.
Excellent teamwork and team building skills.
Able to effectively communicate both verbally and in writing.
Build good rapport with other departments, key business partners, and government agencies.
Strong problem identification and problem resolution skills.
High level of proficiency with Microsoft Office productivity suite.
A diploma from an accredited program is preferred.
High degree of resourcefulness, flexibility, and adaptability.
Excellent teamwork and team building skills.
Previous experience in handling confidential or sensitive information.
Strong organizational, time management, and multitasking skills.
High level of sound and independent judgment, reasoning, and discretion.
Valid Canadian Driver’s licence

Summation

Thank you for considering a career opportunity with The Hazelwood Group. We appreciate your interest in joining our team. Before you proceed with your application, please take note of the following important points:

Application Submission: The submission of your resume does not guarantee an interview or an actual transfer. Our hiring process is designed to identify the most qualified candidates who align with our organization's needs.
Minimum Requirements: We encourage qualified applicants to apply for our open positions. However, to be considered, you must meet the minimum requirements related to the skills and qualifications specified in the job posting.
Legally Entitled to Work in Canada: Please be aware that you must be legally entitled to work in Canada to apply for a position with The Hazelwood Group. Our organization does not possess a Labour Market Impact Assessment (LMIA) that would support the hiring of foreign workers.
Acknowledgment: We sincerely appreciate the interest of all applicants in pursuing career opportunities with The Hazelwood Group. However, due to the high volume of applications we receive, we regret that only those candidates selected for an interview will receive a response to their application.

We look forward to considering your application if you meet the qualifications for our current job openings. Your interest in our organization is valued, and we wish you success in your job search.

Job Types: Full-time, Permanent

Pay: $24.00-$27.00 per hour

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Schedule:

Monday to Friday

Application question(s):

Do you have a diploma from an accredited program?
What's your availability to come in for an interview at our head office located at 1930 Bollinger Rd in Nanaimo?
This is a full-time, in-office position. Are you able to work Monday to Friday 8:30am-5:00pm?
Where are you currently working and when could you start?
In what city are you currently located?

Experience:

Accounts payable: 3 years (preferred)

Licence/Certification:

Canadian Drivers Licence (required)

Location:

Nanaimo, BC (required)

Work Location: In person

Hazelwood Construction Services, Inc.

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Accounts Payable Specialist