Accounts Payable Clerk

Confidential • Full-time • Ajax, Ontario, Canada • 4m ago

Job description

The Accounts Payable (A/P) Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and verification of account irregularities. The A/P Clerk will also ensure the timely and accurate processing of cheque and wire payments, match invoices and purchase orders, travel reimbursements and any other accounting transactions related to A/P management. This position involves diplomatic interaction to provide billing information and support in order to facilitate daily bank reconciliations.

Core Competencies

Vendor Focus and communication
Number sensitive and accuracy
Energy & Stress
Team Work
Quality Orientation
Problem Solving
Accountability and Dependability
Operating Equipment
Ethics and Integrity

Job Duties

Collaborate with the Controller to maintain general A/P functions.
Match vendor invoices with purchase orders and receiving reports, report discrepancies if any.
Obtain approval for disbursements and ensure that expenditures do not exceed budget.
Prepare and fill out payments to third parties, whether by cash, cheque, credit, and other forms of payment.
Post invoices and payments to appropriate accounts in general ledgers.
Review bills to the company for potential errors and/or discrepancies.
Investigate and resolve billing discrepancies or misapplied cash transactions.
Balance daily A/P batches; prepare and distribute payment reports.
Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.

Requirements

3+ years hands on experience in an A/P capacity.
Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
Strong knowledge of payment regulations and credit practices.
Must possess a high level of moral judgment for handling confidential information and monetary transactions.
Experience in gathering data, compiling the proper information, and preparing financial reports.
Able to perform moderate to complex account reconciliations.
Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
Basic knowledge of accounting systems, budgets, and internal controls.
Effective attention to detail and a high degree of accuracy.
Strong work ethic and positive team attitude.
Sound analytical thinking, planning, prioritization, and execution skills.
Excellent teamwork and team building skills.
Able to effectively communicate both verbally and in writing.
Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
Strong problem identification and problem resolution skills.
High level of proficiency with Microsoft Excel and Outlook.

Working Conditions