We are currently looking for an Office Administrator to join our team on a part-time basis!
Whether you are a new grad, someone who is looking for a career switch, or have been in the field for some time, we encourage you to apply!
Our success depends on people, productivity, and procedures. The office administrator is a supportive force in each of these areas, and we're currently seeking someone stellar to take the reins. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.
Objectives of this role
- Ensure general management of the organization by overseeing operational efficiency, effectivecommunications, and other strategic and tactical planning
- Oversee and achieve organizational goals while maintaining an efficient, productive, andpositive office culture and employee experience
- Assist with the financial and accounting teams in making deadlines
Responsibilities
- Work closely with the HR team on company initiatives
- Assist with any financial tasks
- Perform a variety of administrative duties, such as generating and distributing memos, letters,spreadsheets, forms, and faxes, and sorting and distributing incoming mail
- Update spreadsheets used by accounting, production, and field services
- Schedule and track meetings and appointments, book flights, and handle travel logistics
Requirements
- Proven success in office administration
- Skilled multitasker and able to prioritize tasks in a fast paced environment
- Excellent organizational and time-management skills
- Superb written and verbal communication skills
- Experience with tools and software such as Zoho, Hubspot, Ramp, Jira, etc.
- Proficiency with Microsoft Excel and other office applications, and aptitude for learning new software and systems
- Ability to work independently or as part of a team
- Ability to maintain confidentiality of company information
