Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
- Job ID #30177: Manager, Payroll & Pensions
- Union: Non-Union
- Job Description ID #: 2455
- Close date: Interested applicants please submit your application by 4:00 p.m. on September 4, 2024.
- Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.
SUMMARY OF DUTIES
Reporting to the Director, Financial Services, Taxation & Corporate Controller, manages the Payroll & Pension Section by ensuring timely and accurate payment of salaries to employees and pension payments to retirees while maintaining a high level of customer service.
GENERAL DUTIES
- Manages and co-ordinates the daily operations and administration of Payroll and Pension functions.
- Evaluates and reports on the section’s service, financial, administrative and staff performance against internal and external benchmarks. Designs and implements strategies to improve effectiveness and efficiency.
- Participates in strategic planning and direction of the Division and Department as a member of the Division Management Team.
- Provides creative leadership through consultation with an effective division management team.
- Promotes teamwork and integration between units within the division and with other parties participating in cross-functional and cross program initiatives.
- Develops and empowers staff through delegation of responsibilities and accountabilities, through regular feedback, and by providing development opportunities and technical direction.
- Participates in the development and monitoring of operating and capital budgets.
- Develops and implements detailed work plans and recommends policies/practices for payroll and pension program specific requirements. Reviews operational areas to assess opportunities for re-engineering/reorganizing and to ensure best practices are considered or incorporated as appropriate.
- Develops and implements internal payroll and pension procedures and control policies. Ensures internal controls, system standards and policies are maintained and that audit requirements are met. Assesses control procedures associated with each major payroll and pension function; develops and implements improvements as appropriate.
- Provides consultative services and support to internal staff in the implementation of collective agreements, employment related legislation, policies and programs to facilitate correct decisions with regards to employee pay including interpreting employment legislation, recommending hiring as employer/employee relationship or contractor and appropriate statutory deduction requirements/strategies on settlements.
- Ensures payroll and pension compliance with Federal/Provincial statutes and regulations, municipal by-laws and policies/procedures. Responds strategically to emerging business specific legislative, regulatory and policy changes by assessing the impacts on payroll and pension practices; develops and implements strategies as appropriate.
- Manages and ensures the collection of employee related accounts receivable such as the computer loan program, bridging payments and overpayments.
- Oversees the administration of the City’s pension plans: OMERS, Hamilton Wentworth Retirement Fund (HWRF), Hamilton Municipal Retirement Fun (HMRF) and Hamilton Street Railway Plan (HSR).
- Provides professional consultation, including reports to Council and its Committees such as Council reports analyzing actuarial reports of the Pension Fund Valuation, providing the surplus/deficit position of the funds, including the current and future funding requirements; recommends sources of funding and any alternatives that may exist to address issues.
- Develops and recommends corporate policies and implementation strategies related to payroll and pension.
- Manages inquiries, issues and/or problems regarding payroll and pension functions; responds or makes recommendations regarding an appropriate response.
- Provides advice and direction to the Human Resources Division in developing human resource related policies/procedures and implementation guidelines as it relates to payroll and/or pension functions.
- Recommends changes to collective agreements and identifies opportunities for streamlining processes related to payroll functions to the Labour Relations Division. Develops and provides costings for union negotiation proposals and monitors costs against budget provided.
- Participates and attends arbitration and court hearings as a representative of the City of Hamilton as required.
- Manages and participates in special projects and various committees/meetings related to payroll and pension management.
- Responds to issues and queries raised by City of Hamilton Council.
- Ensures that employees are provided with and use the appropriate equipment, material and/or procedures required to perform the assigned duties. Ensures that all employees perform work in accordance with applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures. Ensures that appropriate action is recommended for those employees who do not work in compliance with legislation, policies and procedures.
- Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
- Performs other duties as assigned which are directly related to the responsibilities of the position.
QUALIFICATIONS
- A University degree in a related accounting, finance or business discipline such as Business Administration, Commerce or Economics and a recognized professional accounting designation. (CPA) with four years related and progressive management experience.
- Demonstrated ability to effectively manage a large multi-disciplinary staff in a results oriented environment and in a predominantly unionized environment.
- Highly developed analytical and business planning skills with a proven track record for long-term visioning and big picture thinking.
- Strong leadership, facilitation, communication, presentation, interpersonal and organizational skills.
- Ability to deal effectively with elected officials, representatives of other levels of government, management, peers, staff and the general public.
- Experience in designing and delivering customer focused programs and services.
- Strong computer skills with several years experience with Pension/Payroll computer software systems
- Must have in-depth knowledge of Federal/Provincial legislation as it relates to the Payroll/Pension functions
Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.
Terms:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
