Payroll Coordinator
LOCATION:Barrie, Ontario
TYPE:Full-time, Permanent
SCHEDULE:Monday-Friday
TOTAL REWARDS PACKAGE:
- Market-competitive salary with annual increases
- Annual bonus opportunity
- Signing bonus available
- Hybrid opportunity; 1 day work from home per week
- Group benefits 100% paid for by the organization
- Three weeks’ vacation and four paid personal days per year
- Employer matching RRSP program
- Tuition reimbursement for continued learning
SUMMARY:
The Payroll Coordinator will be responsible for supporting and processing payroll for a team that is comprised of both hourly and salary employees across multiple entities in a publicly traded environment. This role will collaborate with HR and Finance teams to gather relevant data, verify information, and address any payroll related inquiries. This position will also support group benefits administration. This position will report to the Senior Manager of Payroll.
ABOUT YOU:
- Must be able to prioritize work and meet deadlines
- Must be detail-oriented and resourceful
- Strong knowledge of MS Office Suite – very proficient using Excel
- Maintain confidentiality
- Bilingual (English/French) considered an asset
POSITION REQUIREMENTS/QUALIFICATIONS:
Education:
- Post-Secondary Diploma or Degree in Accounting, Business Administration, Human Resources, or a related program preferred
- Certified Payroll Compliance Practitioner (PCP) designation considered an asset
Experience:
- 2+ years’ experience in a replated payroll position
- Experience using HRIS/payroll software (UKG preferred)
- Knowledge of multi-provincial/state employment legislation in a payroll capacity across Canada and the US
- Understanding of payroll requirements, remittance, and reconciliation processes
POSITION RESPONSIBILITIES:
- Collect and enter payroll data in preparation for bi-weekly payroll processing
- Maintain accurate employee payroll records including tax withholdings and deductions
- Update employee information in payroll system as needed
- Complete payroll documentation/processes as required such as ROEs and garnishments
- Respond to employee inquiries regarding payroll matters in a timely manner
- Assist employees with completing payroll-related forms and conduct audits to ensure all relevant payroll forms are on file
- Review, analyze, and reconcile payroll and other payroll related data according to established timelines, standards, and procedures
- Prepare required reports for Accounting/Finance such as headcount, overtime, and variable pay incentive programs
- Support the administration of employee time off tracking; updating as required for employee changes and reconciling with payroll systems
- Ensure compliance with both Canadian and US federal, provincial/state, and local legislative requirements by researching existing and new legislation, advising management on needed actions or changes
- Support month-end and year-end payroll reporting requirements
- Support internal and external audit requests related to payroll items
- Stay up to date on payroll legislation and participate in training as required to ensure current knowledge
- Support employees with group benefits enrollment and benefits questions
- Review group benefits billing and ensure accuracy
- Provide additional support to HR/Finance team as applicable
- Other duties as assigned
OTHER DETAILS
Work Environment:
Office environment
WHY WORK AT JJE?
- Talented, dedicated and passionate team to work with
- Unlimited career growth opportunities
- Exceptional best-in-class products and service offerings for our customers
- Charitable Giving Program
- Educational Scholarship Program
- Employee & Family Assistance Program (EAP)
- Federally recognized as a certified Employment Equity organization
- Member of multiple provincial safety programs and COR certified
- Our Core People Values: Leadership, Customer Excellence, Integrity, Inspiration, Teamwork, Innovation and Ambition
WHO WE ARE:
As the leading distributor of public works equipment, Joe Johnson Equipment (JJE) provides mobile infrastructure-maintenance equipment to municipalities and contractors across Canada and the US. Through our branch network, we sell, rent, lease, service and support vacuum trucks, refuse & recycling collection vehicles, street sweepers, sewer cleaners, and inspection cameras.
JJE is a dynamic and growing organization, focused on maintaining an “employer of choice” culture. We have a stable, team-based, and collaborative work environment that drives our organization to be best-in-class within our industry. We offer opportunities across Canada and the U.S. and are committed to providing challenging and rewarding career paths for our employees. JJE provides very competitive compensation packages, robust group benefits and an opportunity to grow professionally.
JJE is a proud subsidiary of Federal Signal Corporation.
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If you are looking for a new opportunity, then we at Joe Johnson Equipment welcome your application. We encourage applications from all qualified persons, however only those who are being considered for the position will be contacted.
If you are contacted for an interview and require any accommodation, please notify HR in advance and we will provide applicable accommodation.
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