Company Description:
Catalyst Condo Management didn’t start because we love managing condos. We started because we were tired. Tired as condo owners and board members who wanted more transparency and communication in the industry. Simply put, we wanted better service and condo management solutions, so we decided to create them.
Job Summary:
We are seeking a detail-oriented and proactive Accounts Receivable/Accounts Payable (AR/AP) Coordinator to join our accounting team. The successful candidate will handle AR/AP transactions, ensuring accuracy and efficiency in our financial operations. This role requires excellent communication skills, a high level of organization, and the ability to work both independently and as part of a team.
- Contact customers for collection purposes professionally regarding account delinquency (written and verbal) with fluent level English proficiency, ensuring clear, precise, and effective communication.
- Answer customer questions and provide information to help resolve unpaid accounts
- Suggest payment plans and options for debt resolution
- Manage the full cycle of condo fee collections, including setting up new owners, providing payment options, setting up PADs, pulling collections, posting collections, and reconciling collections
- Prepare weekly bank deposits and post them in the accounting system
- Research and resolve payment discrepancies
- Assist with accurate generation of invoices, statements, and related accounts receivable transactions
- Review and verify all AP invoices for accuracy, completeness, and proper approval
- Respond to vendor inquiries and resolve discrepancies in a timely manner
- Maintain accurate records of all accounts payable transactions
- Aid in client onboarding and offboarding by contacting vendors and utility companies to switch over accounts
- Complete monthly bank reconciliations
- Assist with other accounting and administrative tasks as needed
- Other tasks and projects as assigned by the Director of Finance
Qualifications
- Minimum 2 years of experience in accounts receivable, accounts payable, or related field
- Fluent level English required
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Ability to work independently and prioritize tasks effectively
- Strong communication and interpersonal skills
- Proficient in Google Suite (Sheets, Docs)
- Experience with Trello, Zendesk, Xero, and Plooto is an asset, but not required
- Ability to work in a fast-paced environment with an emphasis on timeliness and accuracy
- Adaptability to new procedures, policies, and technology
Join our team at Catalyst Condo Management and be part of a company that values transparency, communication, and exceptional service in the condo management industry. If you are a detail-oriented individual with a passion for finance and customer service, we encourage you to apply for the Accounts Receivable/Accounts Payable (AR/AP) Coordinator position.
Job Types: Full-time, Permanent
Pay: $38,000.00-$42,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
Flexible language requirement:
Schedule:
- Monday to Friday
- No weekends
Education:
- Secondary School (required)
Experience:
- Accounts receivable: 2 years (preferred)
Work Location: Remote
Application deadline: 2024-08-01
