The Accounts Payable Administrator plays a pivotal role in ensuring our partners get paid the right amount and on time. In addition to handling internal finance and expenses, the successful candidate will support all activities related to payables to ensure smooth day-to-day analysis and processing within the AP function.
The Accounts Payable Administrator has responsibility for a wide range of functions, including but not limited to:
- Provide support to all of our internal teams by working with Finance to ensure the proper recording and accounting of our financial transactions using tools like Sage Intacct and Expensify.
- Maintain Accounts Payable database, file and maintain all accounting documents, verification of vendor statements, and generate accounts payable reports as requested in assistance with month end close
- Respond to and resolves inquiries and issues related to Accounts Payable including vendor disputes related to their accounts
- Track credit card expenses, setup accruals and assist in the processing of timely payments on monthly credit card bills across all venues.
- Review coding of invoices and posting into MRG Account Payable System to ensure accuracy
- Work with other members of the MRG Finance and Payroll team to participate in timely Month-end and Year-end close process for all our businesses
- Maintain accounting controls by ensuring consistent adherence to MRG Finance Policies and Procedures
- Assist with year-end working papers and interim work as required
- Recommending process improvements in order to gain efficiencies and to reduce errors
- Participate in a wide variety of ad-hoc reporting, special projects and analysis as necessary in our constantly evolving and growing company
Skills and Attributes:
- 4+ years experience in a high-volume Accounts Payable position, preferably within the hospitality industry.
- Post-secondary education in accounting/finance or combination of education and experience.
- Excellent communication skills and the ability to build strong stakeholder relationships; both internally and externally.
- Managing and maintaining external vendor relationships; negotiating payment terms where possible.
- Excellent attention to detail, with strong analytical skills and the ability to translate findings into actionable recommendations and processes.
- Great Excel abilities.
- Understanding of cloud based accounting software; use of Sage Intacct a plus.
- Ability to process data consistently with a high level of accuracy and attention to detail is critical.
- Strong time management skills and ability to manage assignments and complete duties within tight and constantly evolving deadlines.
- Experience with Slack and Asana considered an asset.
