POSITION SUMMARY
The Payroll and Accounting Coordinator is directly responsible for preparing and processing payroll and performing related payroll duties for an assigned business area, as well as providing backup payroll and accounts payable for other business areas. The coordinator is responsible for month-end accounting processes and the reconciliation of the General Ledger accounts including bank accounts.
DESCRIPTION OF MAJOR DUTIES
- Preparing and processing of payroll for all union and non-union employees,
- Processing new hires, terminations, status changes, pay rate changes, records of employment, and other employee data changes,
- Reviewing payroll for potential errors and omissions, and in conjunction with the employee or supervisor, make any necessary adjustments,
- Transmitting payroll to the banking system; validating bank reports and approving transmission/bank withdrawal,
- Preparing reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages,
- Interfacing biweekly payroll files into the general ledger and completing related reconciliations,
- Ensuring compliance with all statutory deductions, benefits and union fee deductions and prepare reconciliations and remittances,
- Reconciling and preparing the annual T4 and T4-A summary report and individual T4/T4As,
- Providing backup payroll services for other business areas
- Undertaking month-end processes including:
- Reconciliation of General Ledger accounts
- Reconciliation of bank accounts
- Preparing the month-end payroll accrual
- Running of recurring batches
- Allocation of benefit costs
- Allocation of administration costs to Programs
- Allocation and reconciliation of monthly contributions
- Preparing correcting entries as needed
- Review of outstanding accounts receivable and undertaking collection processes,
- Assisting with year-end reconciliations, processes and preparing audit working papers,
- Performing Accounts Payable and Accounting duties during peak periods and/or as backup.
EDUCATION, SKILLS, AND ABILITIES
- Diploma or Undergraduate Degree in Accounting, Finance, Commerce, or another related field (must have completed intermediate accounting as part of program).
- Experience (educational or on the job) of payroll and accounting fundamentals.
- Excellent analytical, problem solving, and decision-making skills on complex issues.
- Ability to demonstrate critical thinking, identify problems, then develop and implement solutions while working on tight deadlines and balancing workloads
- Intermediate Proficiency in Microsoft Office, Excell, as well as other HRIS and Payroll systems
- Effective attention to detail and a high degree of accuracy,
- Strong work ethic and positive team attitude,
- Able to effectively communicate both verbally and in writing,
- A Clear Criminal Record Check
ASSETS:
- Knowledge of Canadian payroll regulations
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Pay: $50,000.00-$60,000.00 per year
Flexible language requirement:
Schedule:
Work Location: In person
