WHO WE ARE
Harding Display Corp (HDC) is one of Canada's pre-eminent point-of-sale and in-store marketing solution providers. Located in Scarborough, Ontario, we are a family-owned company and have proudly been servicing clients in Canada and the U.S. since 1927 (that’s over 97 years!).
Our customers – who include Coca Cola (Canada and USA), Keurig, Molson Coors, Blackhawk Network, and Canon to name a few – choose us because of our best-in-class customer-focused approach and innovative designs of temporary and permanent displays. More importantly, though, we are backed by a strong team of dedicated, diverse employees in all segments of our business including graphic and structural design, production, manufacturing, logistics, sales, accounting, and human resources.
WHY WORK WITH US?
Our business continues to evolve, and we are looking for top talent to join our team and fuel our continuous growth. At HDC, we believe in People First, where everyone is welcome, and everyone knows you by name – you are never just a number! We acknowledge that Powerful Communication is our oxygen, and that we can’t live without it. Our Growth Mindset encourages us to be open to learning and adaptable to new ways of doing things. We are leaders in our industry and our expertise allows us to Innovate Forward, bringing the best and brightest products and services to our clients. We relentlessly seek Continuous Improvements, looking for opportunities to work smarter, not harder.
We offer:
- Competitive pay + bonus opportunity
- Paid vacation, sick/personal days
- Health and dental benefits
- Employee & Family Assistance Program
- Short and Long-term Disability
- Insurance Programs
- Fun, collaborative work environment with a group of seriously talented individuals!
Are you ready to join our growing team and become a member of the Harding family? If so, read on!
ROLE OVERVIEW
Reporting to the Accounting Supervisor, the Accounts Payable Administrator is responsible for the full cycle of AP functions. This position is primarily responsible for processing payments of vendor’s invoices. The cycle includes receiving invoices from vendors, matching to purchase orders and receiving documents, verifying quantities received prices and invoice extensions, and then entering the invoices in the computer system for payment.
This role will start as 5 days in office but will eventually transition to a hybrid role working 2-3 days in the office.
HIGHLIGHTS OF WHAT YOU WILL DO
- Responds to vendor payment inquiries (by phone and email) in a professional manner and within a 24-hour response period
- Manage the receipt of supplier invoices (by mail and email)
- Verify invoices against purchase orders (POs), packing lists and receiving reports to ensure the prices and quantities are correct; investigate any discrepancies that may arise in a timely fashion
- Obtaining the appropriate approvals for processing of invoices with any discrepancies or invoices without POs
- Proper calculation of input tax credits
- Enter and post all invoices and expenses on a daily basis using company-wide ERP system
- Prepare weekly cheque run proposal
- Process EFT batch, ACH payments, or Mail paper checks; collect the mail daily
- Prepare month end accruals and ensure amounts are reversed, if necessary, in the following period
- Maintain, file and safeguard all accounts payable source documents, vendor files and payment history files, both electronically and in paper form
- Prepare monthly AP reconciliations and journal entries
- Complete monthly Fixed Assets & Prepaids depreciation entries
- Reconcile vendor statements against records on file and resolve any discrepancies
- Provide supporting documents, as requested, for audit purposes
- Ensure strict confidentiality and privacy of financial records as they relate to the organization and its business partners
- Provide support to the accounting team and other departments and/or assist with various ad hoc requests
- Assist with preparation and execution of the year-end inventory count
- Assist with month-end budget-to-actual variance investigation
- Preparation and analysis of various month end reporting
- Form payment strategies to make timely A/P payments and mitigate supplier objections
- Prepare and process payment runs on a weekly basis
- Builds and promote professional relationships by communicating, interacting, being mindful and respectful of all Harding colleagues, in order to optimize team productivity and results
- All other duties as assigned
WHAT YOU’LL NEED TO BE SUCCESSFUL
- 2 years minimum direct experience in an A/P capacity
- General knowledge of accounting/finance; post-secondary an asset
- Possess strong organizational, interpersonal and communication skills
- Proficient knowledge of and practical application of Microsoft Excel and Word and ability to work with the organization’s Enterprise Resource Planning system
- Demonstrate ability to accurately calculate, post, correct, and manage accounting figures and financial records
- Strong attention to detail and a high degree of accuracy
- Strong work ethic and positive team attitude
- Sound analytical thinking, planning, prioritization, and execution skills
- Strong problem identification and problem resolution skills
- Ability to work in a fast-paced environment with tight deadlines; flexibility in hours required
- Pleasant telephone manner and email etiquette
- Demonstrates behaviours aligned with the organization’s values.
If this sounds like you, please do not hesitate to apply. We look forward to reviewing your application!
We thank all applicants for their interest in employment with Harding Display, however, only those selected for an interview will be contacted.
At Harding Display, we want people to love their work and show respect and empathy to all. We are committed to building a diverse workforce representative of the communities we serve and encourage applications from all genders, races, religions, ages, and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.
We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. If you require accommodation at any point through the hiring process, please contact the People & Talent Department at careers@hardingdisplay.com using the subject line: Accommodation Request.
