Evoco is at the forefront of developing renewable, plant-based materials that challenge traditional chemical solutions. Located in Toronto’s MaRS Discovery District, our mission is to close the loop on unsustainable goods and push the boundaries of sustainable innovation. Our team values sustainable authenticity, creative innovation, adaptability, accountability, and a strong sense of community.
The Opportunity
We are seeking a dynamic and detail-oriented HR and Office Administrator with a solid understanding of IT and computer systems. This individual will play a crucial role in supporting HR functions, managing office operations, and overseeing IT-related administrative tasks. The ideal candidate will be a proactive self-starter with exceptional organizational skills, a keen eye for detail, and a passion for utilizing technology to enhance efficiency and streamline processes. If you thrive in a fast-paced environment and are eager to contribute to the success of both HR and IT operations, we would love to hear from you.
Roles and Responsibilities:
Human Resources Support:
- Assist with the recruitment process, including posting job openings, reviewing resumes, scheduling interviews, and preparing offer letters.
- Maintain accurate and up-to-date employee records, ensuring compliance with company policies and legal requirements.
- Assist in onboarding new employees, ensuring a smooth transition into the company and completion of all necessary documentation.
- Coordinate employee training sessions, track attendance, and maintain training records.
- Support the performance management process, including scheduling reviews and maintaining records.
- Assist in employee engagement activities and events.
- Handle confidential HR-related information with discretion and professionalism.
- Manage administratively timekeeping system (e.g., Timetastic or any current system in use) and assist payroll in ensuring attendance and leave data is accurately captured.
Office Administration:
- Manage daily office operations, including ordering office supplies, maintaining equipment, and ensuring the office environment is well-organized and conducive to productivity.
- Handle incoming calls, emails, and mail, responding or directing inquiries as necessary.
- Coordinate and schedule meetings, appointments, and company events.
- Maintain office filing systems, both physical and digital, ensuring records are organized and accessible.
- Act as the point of contact for office visitors and external vendors.
IT and Computer Support:
- Provide basic IT support, troubleshooting hardware and software issues for employees.
- Manage user accounts, passwords, and access permissions for company systems.
- Assist in setting up and configuring new computers, printers, and other office technology.
- Collaborate with external IT vendors and service providers to ensure the smooth operation of IT systems.
- Maintain inventory of office technology and ensure software and hardware are up-to-date and properly maintained.
- Ensure data security protocols are followed, assisting with backups and maintaining secure access to digital files and records.
General Administration:
- Support senior management with administrative tasks, including calendar management, report preparation, and document filing.
- Assist in the preparation and organization of company meetings, including agendas, minutes, and action items.
- Maintain confidentiality and professionalism in all dealings with sensitive information.
Job Qualifications and Experience:
- Bachelor’s degree in Human Resources, Business Administration, or related field.
- Solid background in Information Technology is preferred.
- 3+ years of experience in office administration and human resources
- Proficiency in MS Office programs
- Excellent interpersonal, written, and verbal communication skills
- Ability to exercise good judgment, initiative, and be proactive
- High emotional intelligence with attention to detail and accuracy
- Adaptability and energetic professional who can multitask effectively
- Strong analytical and problem-solving abilities with can-do attitude
- Knowledge of industry trends and changes in employment laws and regulations
- Familiarity with HR software (e.g., HRDownloads, Timetastic, payroll systems)
- Understanding of data security and privacy practices.
- Excellent communication skills, both written and verbal.
- Ability to handle multiple tasks simultaneously in a fast-paced environment.
- Ability to work both independently and as part of a team.
- Strong customer service orientation and a friendly, professional demeanor.
Evoco is an equal opportunity employer and values diversity in the workplace. Our team is built on diversity, equity and inclusion. We value our entire team's backgrounds, experiences and perspectives. If you require accommodation in order to participate in our hiring process, please contact us to make your needs known in advance.
We thank all candidates for their interest and time however, only those who are the most qualified for the role will be contacted.
Job Types: Full-time, Permanent
Pay: $55,000.00-$65,000.00 per year
Additional pay:
Benefits:
- Dental care
- Extended health care
- Paid time off
- Vision care
Flexible language requirement:
Schedule:
Ability to commute/relocate:
- Toronto, ON M5G 1L7: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Have you previously managed or worked with timekeeping or attendance systems (e.g., Timetastic or similar)?
- Are you comfortable providing basic IT support, such as troubleshooting hardware and software issues for employees?
- Do you have experience in recruitment, including posting job openings, reviewing resumes, and scheduling interviews?
- Have you worked with HR software (e.g., payroll, performance management, employee records systems)? Please provide details.
Experience:
- HR or office administration: 3 years (required)
Work Location: In person
