To ensure the timely completion of the Biweekly Payroll and distribution of employees’ payroll. In addition to completing all payroll related entries and their reconciliation.
· Supervise the work of the Payroll Specialist.
· Co-ordinate the transfer of employee information from OnTrack to Ceridian Dayforce and perform audits on the information for accuracy.
· Monitor and supervise the hourly vacation accrual, payments and records.
· Maintain the salaried vacation accounts, reconciling monthly. To be distributed to department heads.
· Ensure compliance with leve1, level 2, and subsequent Chelsea Hotels policies and controls as well as collective agreement.
· Review set up of pension, and submit contribution to Sunlife.
· Review, set up and submit union contributions.
· Audit payroll deductions and remittances and reconcile monthly.
· Ensure the accurate reporting and submission of employee source deduction.
· Oversee the review of all pay statements prior to employee source deductions.
· Prepare/Audit manual cheque requests.
· Ensure the speedy and accurate preparation of any Records of Employment.
· Liaison with Government offices for reporting and verification of account status. (I.e. E.I., C.P.P.)
· Process the Year End.
· Analyse requirements for and prepare the annual T4s, T4A’s, W.S.I.B. and E.H.T.
· Maintain an up to date working knowledge of Federal and Provincial payroll legislation.
· Maintain Ceridian Dayforce systems data files.
· Process salaried payroll.
· Audit payroll entries done by HR and Payroll Specialist.
· Audit and balance payroll to review register.
· Other duties as required.
Key Result Areas
Business
· Journalise the payroll transactions to the general ledger bi-weekly.
· Prepare (bi-weekly/monthly) reports for accounting and HR.
Customer Satisfaction
· Training of new Managers and Timekeepers on Dayforce.
· Complete and remit Government forms when so requested by Employees, internal Management or Government bodies.
Process Improvement/ Productivity
· Reconcile, on a monthly basis all payroll related accounts.
· Monthly Audit of Sun Life Benefits.
