Job Title: Bookkeeper / Office Manager
Join the Ballance Team!
We're looking for a proactive and detail-oriented Office Manager with a strong focus on financial management to be the heartbeat of our office. If you’re passionate about streamlining processes, supporting financial operations, and ensuring smooth day-to-day functionality, we want to hear from you!
Key Responsibilities:
Financial Management and Support
- Coordinate month-end activities with accounting partners, ensuring timely and accurate completion of all internal requirements by key stakeholders.
- Support accounts payable processes, including basic reconciliations and documentation coordination.
- Oversee expense management, handling approvals, tracking, and policy enforcement to ensure compliance with finance procedures.
- Monitor and reconcile company credit card transactions, ensuring prompt categorization and accuracy.
- Assist with budget tracking, highlighting variances, and providing financial oversight for management.
- Track and manage project-related expenses, supporting effective project-based financial management.
- Maintain vendor relations by ensuring timely, accurate payments and handling overdue or missing invoices in collaboration with project managers.
Administrative and Office Operations
- Act as the friendly face of Ballance Containers, handling general reception duties, managing deliveries, and responding to sales and event inquiries.
- Develop and implement office systems and procedures to boost productivity and ensure a well-organized workspace.
- Liaise with maintenance teams, property management, suppliers, and cleaning staff to coordinate daily office needs, following Ballance’s procedures.
- Manage office supply inventory, reordering as needed to maintain efficiency.
- Assist with the planning and organization of office events to foster team spirit.
Additional Support and Ad Hoc Tasks
- Support audit and compliance activities by gathering and organizing necessary documentation.
- Provide ad hoc booking, reporting, and general administrative support as needed to facilitate smooth office operations.
What We’re Looking For:
- Finance-Savvy: Strong understanding of financial processes with a keen eye for detail in budget tracking, reconciliation, and financial documentation.
- Organized and Efficient: Excellent organizational and multitasking skills with the ability to develop and maintain efficient office procedures.
- Effective Communicator: Strong communication and interpersonal skills to work seamlessly with internal teams and external partners.
- Tech-Proficient: Comfortable with office software (Microsoft Office Suite, Google Workspace) and able to quickly learn new systems.
- Team-Oriented Problem Solver: A proactive and independent worker who thrives in a collaborative environment.
Why Join Us?
At Ballance Containers, you’ll play a pivotal role in our growth, helping shape efficient office and financial operations while contributing to a positive team culture. If you’re ready to make an impact and bring your financial expertise to a dynamic team, apply today!
