Job Title: Bookkeeper / Office Manager
Join the Ballance Team!
We're looking for a proactive and detail-oriented Office Manager with a strong focus on financial management to be the heartbeat of our office. If you’re passionate about streamlining processes, supporting financial operations, and ensuring smooth day-to-day functionality, we want to hear from you!
Key Responsibilities:
Financial Management and Support

Coordinate month-end activities with accounting partners, ensuring timely and accurate completion of all internal requirements by key stakeholders.
Support accounts payable processes, including basic reconciliations and documentation coordination.
Oversee expense management, handling approvals, tracking, and policy enforcement to ensure compliance with finance procedures.
Monitor and reconcile company credit card transactions, ensuring prompt categorization and accuracy.
Assist with budget tracking, highlighting variances, and providing financial oversight for management.
Track and manage project-related expenses, supporting effective project-based financial management.
Maintain vendor relations by ensuring timely, accurate payments and handling overdue or missing invoices in collaboration with project managers.

Administrative and Office Operations

Act as the friendly face of Ballance Containers, handling general reception duties, managing deliveries, and responding to sales and event inquiries.
Develop and implement office systems and procedures to boost productivity and ensure a well-organized workspace.
Liaise with maintenance teams, property management, suppliers, and cleaning staff to coordinate daily office needs, following Ballance’s procedures.
Manage office supply inventory, reordering as needed to maintain efficiency.
Assist with the planning and organization of office events to foster team spirit.

Additional Support and Ad Hoc Tasks

Support audit and compliance activities by gathering and organizing necessary documentation.
Provide ad hoc booking, reporting, and general administrative support as needed to facilitate smooth office operations.

What We’re Looking For:

Finance-Savvy: Strong understanding of financial processes with a keen eye for detail in budget tracking, reconciliation, and financial documentation.
Organized and Efficient: Excellent organizational and multitasking skills with the ability to develop and maintain efficient office procedures.
Effective Communicator: Strong communication and interpersonal skills to work seamlessly with internal teams and external partners.
Tech-Proficient: Comfortable with office software (Microsoft Office Suite, Google Workspace) and able to quickly learn new systems.
Team-Oriented Problem Solver: A proactive and independent worker who thrives in a collaborative environment.

Why Join Us?
At Ballance Containers, you’ll play a pivotal role in our growth, helping shape efficient office and financial operations while contributing to a positive team culture. If you’re ready to make an impact and bring your financial expertise to a dynamic team, apply today!

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Bookkeeper