Finance Manager

Coleman Containers Ltd. • Full-time • Etobicoke, Ontario, Canada • 2d ago

What does Coleman Containers Ltd do?

Coleman Containers supplies custom corrugated packaging solutions to businesses in Canada and the US. We take organizations entire business operations into consideration, offering long-term solutions to their packaging needs.

Since 1966, customers have come to trust the Coleman Containers name for their packaging needs. Customers buy from us because we always use fair business practices, always provide competitive pricing, and always provide top quality.

Job Overview

The Finance Manager position directs the financial affairs of the organization and prepares financial analyses of operations, including monthly and final financial statements with supporting schedules, for the guidance of management. The Finance Manager is responsible for the parent and various company’s financial plans and policies, its accounting practices, the conduct of its relationships with lending institutions and the financial community and maintenance of its fiscal records, and the preparation of financial reports. The position involves supervision over general accounting, internal auditing, cost accounting and budgetary controls. The responsibilities include but are not limited to: all accounting, payroll, inventory, information technology duties, strategic financial planning and participation in the Coleman Containers management team. This position requires an individual to have and maintain a very high-quality standard. The Finance Manager must have a good working knowledge of all company procedures as well as corporate legal and government responsibilities

Duties

Development, analysis, and interpretation of statistical and accounting information in order to appraise operating results in terms of profitability, performance against budget, and other matters bearing on the fiscal soundness and operating effectiveness of the organization.
Will evaluate the performance of direct reports. Recommends training requirements, has the duty to keep the staff at the highest level of skill necessary to meet the company needs and objectives, and may recommend that personnel be hired or removed from the Department.
Maintains the company’s system of accounts and keeps books and records on all company transactions and assets.
Establishes major economic objectives and policies for the company and prepares reports that outline the company’s financial position in the areas of income and expenses.
Coordinates and directs the preparation of the budget and financial forecasts, institutes and maintains other planning and control procedures and analyzes and reports variances (to budget, to actual) monthly.
Leads the AP and AR team in process refinement to strengthen performance and controls. There will be a focus on the process around supplier payment, collections.
Plays an active role in board price increase management and price roll out to customers, including implementation tracking.
Through involvement with customer POs, our own POs, as well as supplier agreements, will act as custodian of our service contracts, supplier rebates and customer rebates. This will be reflected in monthly provisions for invoices not yet received as well as the eventual expense.
Will oversee Statistics Canada Surveys as well as our Credit Insurance Program.
Is responsible for inventory, valuation, physical counts procedures and planning.
Manage the disposition of non-salable inventory through either baling or selling to re-sellers. By conducting a review on a per item basis you will be able to report totals and trends.
Is responsible for compliance with all federal, provincial and corporate, payroll and other applicable taxes, deductions, remittances and filings.
Furnishes internal reports, revises and updates reports to be more useful and efficient and furnishes external reports as necessary.
Generates Sales Reports for management use.
Prepares monthly financial reports for CCL.
Liaison with external auditors to ensure compliance and tax matters.
Maintain master record general ledger and Amtech Report Structure Mapping.
Determines depreciation rates to apply to capitalized items and advises management on desirable operational adjustments due to tax revisions.
Evaluates and recommends insurance coverage for protection against property losses and potential liabilities and manage the complete ‘Insurance File’ for all companies.
Provides guidance related to production strategy with a focus on cash flow.
Has the final responsibility for providing effective financial controls for the organization.
Advisor to management team in regards to financial planning, growth strategies and cost containment systems.
Assist in Production capacity calculation and Production analysis benchmarking.
Manage the costing model refinement for quotations.
Implementation of key financial performance indicators that will identify opportunities for probability improvement.
Manage information technology resources, requirements and maintenance.
Develop and maintain a comprehensive IT policy
Develop an internal services guideline
Develop and maintain budget based on service agreement and, software and hardware needs
Understand, promote and maintain ISO program and procedures.
Analyze and resolve work problems, or assist workers in solving work problems.
Initiate plans to motivate workers to achieve work goals.
Be able to schedule departmental vacation schedule through cross training within the department.
Fleet/Vehicle Management including but not limited to Licensing, CVOR renewals/Insurance requirement.
Other related duties as assigned.
Training others when needed

Departmental Improvement Goals

Establish and maintain a fixed asset database.
Implement a Purchase Order Process (departmental GL tied to budget) that is linked to AP with financial controls.
Establish a tooling tracking document to manage how we quote, spend and invoice a particular project.
Will be an important participant in a Purchase Order Review process for all orders.
Will work to refine and document procedures and systems for all required financial entries among the companies.
Establish a database of customer write offs to allow better forecasting.
Will develop Variance to Budget, and labour variance reports.
Will champion a cost reduction program.
Provides guidance for Capital vs Expense Expenditure Process and tracks project financial commitments and spend to date.

Supervisory Responsibilities

Directly supervises approximately 4 employees. Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws. Responsibilities include training employees; assigning and directing work; rewarding and disciplining employees; addressing Corrective Action Reports and resolving problems.

Supervises the Accounts Payable (AP)/Accounts Receivable (AR) clerk in processing all vendors/customer invoices of CCL in the correct accounting period and in a timely manner.

Working Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working in an office-based environment

Consideration may be granted to an employee to work remotely 1 day/week only if the employee is deemed to be an approved candidate by Management

Education, Experience & Personal Characteristics:

Qualifications:

To perform this job successfully, an individual must be able to adjust their self to company goals and perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Bachelor’s degree in Finance, Accounting, or Business Administration
Professional designation (CPA designation preferred)
5+ years experience in progressive finance roles in a manufacturing environment or equivalent combination of education and experience
Experience as part of a senior management team reporting to the CEO/Owner
Strong understanding of financial management principles and practices
Ability to oversee all financial operations and reporting
Has a good understanding of financial regulations and compliance requirements and responsible for ensuring compliance of these regulations
Strong in-depth knowledge of manufacturing cost accounting and inventory valuation and experience developing and enhancing costing models
Experience in budgeting (manage budgeting and forecasting processes)
Experience in forecasting and demonstrated leadership with strategic financial insights
Experience in financial planning (Development and implementation of financial strategies)
Experience preparing for the year end and working with outside auditors
Familiarity with industry-specific financial metrics and KPI’s
Ability to read and interpret documents such as safety rules, financial statements, computer software and hardware manuals and instructions and corporate procedure manuals.
Ability to make presentations and speak effectively before groups of employees, customers and or vendors of the organization.
Possesses good working knowledge of ERP systems and financial software and able to effectively utilize these systems to perform all the necessary accounting duties (A/R, A/P, G/L, Inventory, Payroll, Financial Statement preparation)
Has good working knowledge of MS Office with a proficiency to link various files / sheets using VLOOKUP’s, Conditional Formatting, if/then, pivot tables to analyze financial data and create reports necessary to meet the financial needs of the corporation.
Ability to apply common sense understanding to carry out instructions provided in written, oral or diagram form.
Ability to prioritize workload by looking at the “big picture”. Ability to delegate work.
Ability to solve complex problems where all the necessary information may not be readily available and the outcomes are not known.