Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional clerical skills and a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can maintain professionalism while providing outstanding customer service and managing various administrative responsibilities.
Responsibilities
- Manage executive schedules, including coordinating appointments and meetings using Outlook Calendar.
- Prepare and organize documents for meetings, including agendas, presentations, and reports.
- Handle incoming calls with professionalism and excellent phone etiquette, directing inquiries to the appropriate personnel.
- Maintain filing systems and ensure all documents are accurately filed using DocuSign for electronic signatures when necessary.
- Assist with front desk duties, greeting visitors and providing exceptional customer service.
- Support the executive team with clerical tasks such as data entry, correspondence management, and office organization.
- Utilize Google Suite for document creation, collaboration, and communication among team members.
- Perform other administrative tasks as assigned to ensure smooth office operations.
Experience
- Proven experience as an Executive Assistant or in a similar administrative role is preferred.
- Proficiency in using phone systems and managing communications effectively.
- Familiarity with Google Suite applications (Docs, Sheets, Drive) is essential.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Excellent written and verbal communication skills are required.
- Previous experience in customer service or clerical positions will be considered an asset.
We look forward to welcoming a dedicated Executive Assistant who thrives in a dynamic environment and contributes positively to our team!
Job Type: Full-time
Pay: $50,000.00-$55,000.00 per year
Additional pay:
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Stock options
- Vision care
- Work from home
Flexible language requirement:
Schedule:
Work Location: Hybrid remote in Toronto, ON M4P 1E2
