Accounts Payable Clerk for provincial government agency client, downtown Toronto.
Marberg Job Number: 2410.
Job Type: Temporary.
Initial Term: ASAP for approximately 3 months, with possible extension up to 6 additional months.
Compensation: From $30 per hour to $40 per hour, according to experience.
Regular Work Hours: FULL TIME HOURS: 7.0 hours per day not including 1 hour unpaid lunch break, to be worked during regular business hours, Monday to Friday (35.0 work hours per week).
Work Location: Hybrid - combination of maximum 3 days remote-based and 2 days onsite client's downtown Toronto office, on PATH and near Union and GO stations. Onsite work expectations subject always to client business requirements, and may change according to client business need.
Responsibilities Summary:
Provide full cycle accounts payable processing, reconciliation and reporting services, as part of an accounts payable team.
- Liaise with vendors, internal clients and colleagues to provide customer service, issues resolution and advice on payment policies and procedures.
- Process corporate vendor invoices and employee expenses, including entry into financial information systems, matching of details and documentation, and associated electronic and physical filing.
- Ensure transaction processing is properly reflected in accounting systems., Provide guidance on invoice related processes and oversee invoice approval workflow.
- Troubleshoot and resolve issues with invoices, vendor accounts and Purchase Orders throughout the payment process.
- Ensure timely payment and perform vendor reconciliation to identify and address payment discrepancies.
- Assist in preparation of financial journal entries and reconciliations to supporting systems/documents. Maintain AP databases and spreadsheets.
- Manage AP mailboxes. Provide customer service to vendors and other departments on invoice matters, and employee business expense policy, including follow-up with vendors and internal staff.
- Provide guidance on invoice related processes and facilitate PO creation and amendments, and other payment processes.
- Oversee invoice approval workflow and ensure timely approval is obtained.
- Verify data to ensure compliance with transaction authorization and processing system access controls. Complete accounting adjustments as needed. Ensure transaction processing is properly reflected in accounting systems.
- Execute necessary activities to support pay run, month-end, year-end and audit activities. Support quarterly expense disclosures and expense reviews, addressing information requests.
- Participate in projects related to AP/Finance enhancement, including performing end user testing. Create and update AP procedures, databases and spreadsheets as needed.
- Additional accounts payable and financial clerical responsibilities as required.
Qualifications:
Education: Two Year College Diploma program in Finance or Accounting, or equivalent combination of education and work experience.
Preferred Work Experience: Approximately 4 years of experience in full cycle Accounts Payable.
Technical and Language Skills Requirements:
- Proficiency in MSExcel (will be tested), and general technical proficiency with business software applications and databases.
- Strong math skills as used in a finance and business setting (will be tested).
- Sound knowledge of Canadian accounts payable methodologies and best practices (will be tested).
- Strong data entry skills and attention to detail (will be tested).
- Strong English communication skills, both written and verbal, and professional telephone manners.
Task -Based Qualifications and Additional Attributes:
- Sound knowledge of accounting terms, practices and procedures and their application in business and financial settings.
- Sound knowledge of accounting concepts and principles, e.g., journals, ledgers, control accounts, adjusting and closing procedures, accounts receivable, interpretation and preparation of financial statements, and how information is recorded in business records.
- Practical experience of general accounting structures, practices and procedures, such as the accumulation and recording of accounting information, preparation of accounting reconciliations, forms, statements, journals, and other standard accounting documents.
- Sound understanding of cash flow management, including procedures and practices, reconciliation, and explanation of variances.
- Demonstrated record of professional conduct and character. Responsible, reliable and works to deadlines.
- Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
- Pleasant and courteous. Demonstrated commitment to client service and professional representation of the organization.
- Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
- Superior attention to detail, and organized, methodical approach to completion of tasks.
- Demonstrated ability to work well both independently and collaboratively, and in an advisory capacity, and liaise effectively with a wide and diverse range of internal and external stakeholders.
Additional Requirements:
- Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
- Ability to work both remotely and onsite, abiding by organization health and safety policies.
- Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
- Ability to complete a satisfactory Provincial Government security check, prior to assignment start. Please note that Marberg will reimburse for the cost of the security checks upon confirmation of assignment start and submission of approved expense receipts.
- Provision of certification of AODA and OHSA online training course completion prior to assignment start.
- Additional satisfactory Background Checks, Technical Skills Evaluations, and Employment References as required.
Application Notes:
Recommended Application Date: We kindly request that you submit your resume as soon as possible, as our client will not accept new applications after Wednesday November 6. Qualified applications may be contacted same day as date of application.
We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.
Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.
Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.
Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.
Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.
