WHO WE ARE AND WHAT WE DO...
Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges. Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our stakeholders with a trusted platform to network, benchmark, learn, and grow together to inspire success in their working lives.
With our office located on The Esplanade in the beautiful St. Lawrence Market District, which is less than five minutes away from Union Station, we boast a team of young, passionate professionals who enjoy working together to build something great. Our goal is to bring together the best and brightest to discuss the issues of the day in the right environment to inspire positive change for all our stakeholders.
www.executiveplatforms.com
Responsibilities for Office Administrative Assistant
- Manage day-to-day office operations, including maintaining office supplies, equipment, and workspaces.
- Coordinate office maintenance and repairs by liaising with vendors (e.g., cleaning services, IT support).
- Manage office equipment and technology needs, coordinating with IT for setup and troubleshooting.
- Manage relationships with service providers and landlords, ensuring smooth operation of the office space.
- Assist with scheduling meetings, organizing internal events, and managing calendars for senior team members.
- Manage incoming and outgoing mail and packages.
- Support HR functions such as onboarding new employees, managing employee records, and coordinating staff training sessions.
- Track office expenses and work closely with finance to manage budgets and process invoices.
- Assist with basic IT tasks such as setting up new workstations, managing printer/copier supplies, and resolving minor issues.
- Suggest new procedures and policies for improving employee experience as well as the efficiency of Administration department and company.
- Assisting with the preparation of rough drafts of company-wide communications regarding company initiatives.
- Building and maintaining strong relationships with internal clients.
- Collaborating with other departments to support them in ensuring event success.
Qualifications for Office Administrative Assistant
- Advanced knowledge of Microsoft Office Suite and ability to learn new technical systems, when necessary.
- Resourceful mindset and strong attention to detail.
- Excellent time management and organizational skills.
- Professional approach to time, costs, and deadlines.
- Excellent communication and interpersonal skills, ethics, and cultural awareness.
Things to Discuss Further During the Interview
- This position will offer the opportunity for occasional travel.
- Our company offers above the normal starting vacation and observes US holidays.
- Our company is working on a hybrid model with some days in the office and some days at home.
Executive Platforms is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Executive Platforms invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact us.
Job Type: Full-time
Pay: $50,000.00-$55,000.00 per year
Additional pay:
Benefits:
- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Work from home
Schedule:
Experience:
- administrative assistant: 1 year (preferred)
Work Location: Hybrid remote in Toronto, ON
