Accounts payable 6 Month contract - Help with Implementation
Hybrid 3 days in office 2 days from home
Salary $50,000 to $55,000 no bonus
No benefits
Position function: Reporting to the Accounts Payable Supervisor of Canada Inc. the individual will be a key member in the Accounts Payable team.
Scope: The Accounts Payable Specialist is responsible for ensuring all invoices are processed and paid within the established credit terms as well as providing a superior level of customer service by resolving internal and external inquiries in a timely fashion.
MAJOR TASKS AND DUTIES:
Process invoices including inventory and non-inventory in dynamics invoicing
Communicate price and/or quantity discrepancies on inventory invoices to Replenishment and Procurement Team and follow up to ensure corrective action is taken.
Ensure all invoice issues are resolved so that the invoices are paid on time
Use Microsoft Excel formulas to rearrange freight charges to ensure proper GL coding and upload these to dynamics invoicing
Request and coordinate with Procurement Team/Supplier for credits.
Process weekly electronic (EFT/ACH/ACH Cross border/Wires) and cheque payment runs
Ensure prompt payment discounts are maximized.
Issue stop payments and reverse cheques as required.
Upload Cheque Fraud Prevention file for Bank and review/release exceptions.
Advise Accounts payable supervisor when Accounts Payable is ready to be closed.
Reconcile purchase orders received not invoiced
Reconcile larger supplier accounts.
Complete credit application requests.
Setup new suppliers and manage Supplier Master File by revising information; includes terms, billing address, company name, currency etc.
Respond to internal and external inquiries in a timely fashion within company guidelines.
- Complete all other duties as assigned by Accounts Payable Supervisor, Controller and Finance Director
- Ensure compliance with all health and safety regulations, GMP’s and HACCP requirements
KNOWLEDGE/SKILLS AND EXPERIENCE:
- College/University diploma/degree in Finance or Accounting.
- Minimum of 5 years Accounts Payable experience in a similar environment.
- Experience working with the A/P module on an ERP system (AX or D365 preferred)
- Ability to process high volumes of invoices
- Strong attention to detail and highly organized.
- Superior multi-tasking and prioritizing capability.
- Effective time management skills.
- Excellent interpersonal, written and verbal communication skills.
- Accounting/Finance knowledge/experience an asset.
- Food industry and manufacturing experience an asset
- Strong knowledge of Microsoft Outlook and Excel