Senior Accounting Associate

michael + clark construction • Full-time • London, ON, CA • 3m ago

michael + clark constructionhas a proven portfolio delivering complex and significant projects in London, KW region and across Ontario. As Project Stewards, we view our projects in the highest regard, appreciating that stewardship is the careful and responsible management of something entrusted into one’s care. Our unique approach to offering end-end solutions allows us to ensure that our client’s have an exceptional construction experience, built on the foundations of trust, communication, knowledge and skill. The ‘+’ in our name stands for partnership and collaboration, both within our organization and with our valued clients.

We know from experience that working together with a focus on proper communication and aligned expectations produces the strongest and most sustainable results. Our team of hand-picked and highly seasoned professionals are expert communicators, with years of combined experiences to draw upon, allowing us to provide meticulously managed Structures for Success^TM.

Role Summary

This is a diverse and detail-oriented role within a small to medium sized company, with a track record of excellence and continual growth. The ideal candidate will utilize exceptional attention to detail and communication to build positive work relationships both internally and externally. They will embrace the opportunity to work for a growing company and maintain a flexible mindset, being open and adaptable to changing roles and responsibilities.

The Senior Accounting Associate will complete and review day-to-day accounting transactions, month end duties and will be involved in organizing and ensuring the completion of daily administrative tasks. The candidate is required to multitask and be cognizant of crucial deadlines, while being entrusted to ensure that the highest level of ethics and confidentially is maintained in this key role. This position will report to the Manager of Finance & Administration.

Responsibilities

The Senior Accounting Associates responsibilities include, but are not limited to the following:

General Accounting and Analysis:

· Assists with daily banking procedures when required including processing of cash receipts

· Performs the month end close process including reconciliation of subledgers to the general ledger, journal entries, balance sheet, bank, and intercompany reconciliations

· Compiles and Submits HST and other tax filings for review by management

· Aiding with year-end closes process, including gathering support and related schedules required for the external accountant’s review

· Assists with analysis including job cost reconciliations, billing analysis, and other such project related analysis

· Assist with other general accounting tasks as required by the team

Accounts Payable and Payments:

· Review invoices for clerical accuracy including addition of lines, totals, and ensures taxes are calculated correctly

· Reviews invoices for construction specific compliance requirements including application of holdbacks, dates etc. and communicates exceptions as per outlined procedures

· Manages the receipt and organization of accounts payable invoices and related documentation

· Manages the entry and coding process against system purchase orders and subcontracts as applicable

· Follows up with the accounting associates and project management team to identify and resolve any processing discrepancies with invoices and subcontracts

· Research and resolve accounts payable enquiries and issues, working collaboratively with our internal project management team and escalating where required

· Manages vendor set up and maintaining the vendor database

· Enter EFT and banking set up for vendors and verifies the receipt against company fraud policies

· Review created vendor and subcontractor accounts payable payment batches for approval by management within the required construction deadlines and ensuring compliance requirements are met

· Processes approved payment batches to the bank and issue wire payments to vendors as required

· Perform analysis on outstanding accounts payable to resolve issues preventing payment and ensure that invoices are entered and billed according to company policy and construction act requirements

· Reviews and assists in the reconciliation of employee credit card expenses with supporting documentation and entries

· Backup for all accounts payable tasks as needed by the accounting team

Accounts Receivable and Cash Receipts:

· Backup for accounts receivable collection tracking and follow up with project team and clients.

Office and Administrative Duties:

· Organizes and shares the responsibility for office administration for the company supporting various roles and administrative duties.

· General office administration includes management office phone lines & company directories, office equipment such as printers, copies, supplies, and assists with general office and facility maintenance

· Assists in information and technology administration including management of user information, software licenses, assigned equipment, and computer, phone, and desk set-up. Involvement in the deployment of new & replacement equipment as well as the management of IT inventory

· Assists with vehicle fleet and health and safety administration tasks

Other

· Additional duties as assigned

Skills Required

▪ Strong interpersonal and professional communication skills

▪ Ability to balance and prioritize multiple priorities in a dynamic environment

▪ Superior attention to detail with an exceptional level of accuracy

▪ Progressive experience that indicates strong analytical and problem-solving skills

▪ Adherence to key deadlines and timeframes while maintaining a positive attitude and outlook

▪ Working knowledge of accounting procedures, systems, internal controls, and reporting

▪ Experience working positively in a team and explaining accounting principles to non-accounting personnel

▪ Advanced Microsoft Excel skills; competency with Microsoft Word and Outlook