Position Summary

The accounting associate position is responsible for accounts payable and some aspects of accounts receivables as well as the wide variety of tasks related to the administration of the day-to-day activities of the Finance department.

Major Responsibilities

· Reviews and selects batch items for the daily invoicing of all shipment.

· Attaches printed invoices to all internal backup paperwork provided from Customer Service and scans to customer service for digital filing.

· Creates credit notes approved by management on customer’s account.

· Uploads customer invoices to SPS platform and emails invoices for all other customer who do not use the SPS platform.

· Ensures incoming receiving documents and incoming packing slips are aligned to the correct vendor invoice.

· Disperses all invoices to appropriate manager for coding and approval prior to entering the invoices into the accounting software.

· Reviews all invoices are coded by managers and assigned to the appropriate G/L account.

· Files all customer/vendor transaction paperwork.

· Responds promptly to all vendor inquiries regarding payment and other accounting matters

· Prepares payment file for payment on invoices based on terms, vendor inquiries, age of invoice and available cash discounts

· Lists all invoices in excel format for payment and cash flow purposes

· Pulls all invoices, prints cheques, creates EFT and wire payments on the bank site; after payment run approval, arranges for delivery of payment in accordance with customer preferences and management approved methods

· Maintains all vendor information in the accounting software that relates to new vendors and any amendments to the vendor file

· Processes Manager Approved expense claims

· Prepares monthly commission reports for Sales Managers to review

· Creates monthly Commissions reports for all sales representatives

General

· Assists in year-end inventory counts

· Back fills customer service/other accounting associate as needed

· Follow all Health and Safety rules and report any and all unsafe working conditions to the Production Supervisor

· Read, understand and follow all polices as set out in the Quest Employee Manual as summarised in the Quest Employee Handbook

· Complete in a timely manner other tasks as may be assigned from time to time by the Manager of Finance & Administration or others in Management

Job Type: Full-time

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Schedule:

Monday to Friday

Application question(s):

All applicants must have at least a diploma in accounting or finance

Work Location: In person

Quest Brands Inc.

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Accounting Associate