Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role is crucial in ensuring smooth operations within the organization, providing administrative support, and facilitating effective communication among team members.
Duties
- Manage the executive's calendar, scheduling appointments, meetings, and travel arrangements.
- Serve as the first point of contact for internal and external communications, demonstrating excellent phone etiquette.
- Prepare and organize documents, reports, and presentations using Google Suite.
- Perform clerical duties such as filing, data entry, and maintaining organized records.
- Assist with bookkeeping tasks using QuickBooks as needed.
- Handle front desk responsibilities, greeting visitors and managing inquiries.
- Support project management efforts by tracking deadlines and deliverables.
- Collaborate with team members to ensure efficient office operations and customer service excellence.
Skills
- Proficient in Google Suite applications (Docs, Sheets, Slides) for document creation and management.
- Strong clerical skills with attention to detail in data entry and filing processes.
- Excellent phone etiquette for professional communication with clients and stakeholders.
- Experience with QuickBooks is a plus for handling financial documentation.
- Ability to provide outstanding customer service while managing multiple priorities effectively.
- Strong typing skills to facilitate quick documentation of notes and correspondence.
- A proactive approach to problem-solving with strong organizational abilities.
Join our team as an Executive Assistant where your contributions will be valued, and your professional growth will be supported. We look forward to welcoming a dedicated individual who thrives in a dynamic environment!
Job Type: Full-time
Pay: $45,114.38-$50,000.00 per year
Experience:
- QuickBooks: 2 years (required)
- Typing: 2 years (required)
- Phone etiquette: 2 years (required)
- Organizational skills: 1 year (required)
Work Location: In person
