JOB INFORMATION
Requisition ID: 10050
Number of Vacancies: 1
Department: Executive Director & Treasurer – Finance (20000042) - Executive Director & Staff – Finance (30000069)
Salary Information: $73,382.40 - $91,728.00
Pay Scale Group: 7SA
Employment Type: Regular
Weekly Hours: 35, Off Days: Saturday & Sunday Shift: Day
Posted On: September 20, 2024
Last Day to Apply: September 29, 2024
Reports to: Executive Director - Finance
The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.
We have a great opportunity within the Finance Department. We are currently hiring an Administrative Assistant to support the Head, Financial Planning & Analysis
You will provide administrative and secretarial support and provide efficient and effective administrative and office support services for the Head, Directors and Department. The role may carry out or coordinate special assignments and tasks as directed, and provide guidance and direction to departmental staff regarding administrative functions, office procedures and corporate policies.
In addition, you will provide meeting support for various meetings for the Group/Department. Prepare and/or assist in the preparation of documents, presentations, and reports, and distribute to the appropriate parties in accordance with established standards. Coordinate, prepare correspondence, and/or communicate verbally with others to ensure accurate and timely communication of information. Monitor, track and maintain information/data/ records/files, following up, and updating as required.
You will also liaise with Group/Department staff, other Groups/Departments, and/or external organizations concerning matters regarding assigned work.
Assist and/or prepare the department's administrative operating budget, capital budget, other budgets and/or cost estimates as required for the department, and may monitor expenditures. Coordinate and/or provide training to staff, including arranging for training and providing guidance relative to the resolution of problems.
The incumbent will also Participation in the TTC's Customer Service Ambassador Program.
- Completion of a post-secondary office administration education or combination of education, training and experience deemed to be equivalent with several years of progressively senior experience in an office administrative capacity.
- Sound knowledge of business administration concepts and practices as well as research methods and techniques
- Good working knowledge of modern office methods, practices, procedures and equipment
- Proficient in the use of a computers, mainframe and software applications relevant to the work (e.g. Microsoft Office, Internet Explorer, MMS, PPIN, OARS, Maximo, etc.)
- Familiarity with the Freedom of Information and Protection of Privacy legislation
- Sound judgement, excellent organizational, interpersonal, oral and written communication skills
- Ability to handle several responsibilities at once, under minimal supervision
- Ability to effectively coordinate and direct departmental administrative/office support activities and provide advice, guidance and direction regarding departmental administrative procedures, protocol and policies.
- Must have or must develop a good knowledge of TTC and departmental policies, processes and procedures related to the work.
- Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees.
Apply analytical skills
Use office technology, software and applications
Communicate in a variety of mediums
Understand and apply administrative policies, processes, and procedures
Plan and organize activities / projects to meet section and organizational goals
Maintain documentation and historical records
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging, represents, and reflects the needs of the communities we serve.
- A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
- One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
- A comprehensive package that covers health, dental, vision and more.
- Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.
