Payroll Administrator

Elite Residential Concierge Services Inc. • Full-time • North York, Ontario, Canada • 1m ago

Summary

We are a privately held owner operated professional services company in the North York area. Currently we are seeking an outgoing Payroll Administrator with dynamic communication and problem-solving skills who can grow with our fast-paced organization. The Payroll Administrator will be responsible for processing full cycle payroll accurately and efficiently for 800-900 hourly and salaried staff on a bi-weekly basis. The successful candidate will play a key role in administering field staff and in building on a great employment culture.

Core Competencies

Customer Focus
Quality Orientation
Communication
Problem Solving
Energy & Stress
Accountability and Dependability
Team Work
Self confidence and flexibility
Ethics and Integrity

Job Duties

Payroll information management by reconciling staff payroll to scheduling system reports; checking calculations noting errors and the causes of any miscalculations
Prepare, process and reconcile full cycle payroll for about 800-900 Ontario hourly and salaried staff using ADP Workforce Now payroll system, ensuring compliance with company and federal and provincial regulations and guidelines
Provide good customer service, answer questions and requests from staff and management and solve problems relating to payroll information via phone and email
Prepare reports by compiling summaries of earnings and deductions
Prepare and submit journal entries and complete government forms
Reconcile payments made to employees, i.e. vacation pay, expense reimbursement etc.
Process periodic commissions, vacation pay and bonus payments
Calculate and reconcile employee deductions and payments to taxation authorities
Balance bi-weekly payroll and assist in preparation of monthly financials / dashboards
Update payroll information status on employee files on a timely basis
Protect confidential payroll information and maintain employee confidence
Track payroll record changes by entering updates in employee information
Year-end payroll processing & T4 generation and process periodic ROE’s as required
Provide assistance with payroll information for year-end audit and government reconciliations
Publish annual payroll calendar and assist with testing payroll platform upgrades
Stay current with all regulations, practices, tax laws, reporting requirements
Perform other duties as required in the course of normal business operations.

Requirements

Designation as a Payroll Compliance Practitioner or Certified Payroll Manager required
Minimum 2 years hands on payroll experience in a fast-paced environment
Wide ranging experience with payroll systems for high volume of employees
Knowledge of Workforce and (ADP) – an asset
Proficiency in reporting and reconciling full cycle payroll
Strong knowledge of federal and provincial payroll regulations and requirements
Knowledge of accepted accounting rules, practices, tax laws, and reporting requirements
Excellent analytical, quantitative and social skills
Effective written and verbal communication skills with individuals at all levels of the organization
Dependability in Microsoft Office with strong Excel skills such as pivot tables and VLOOKUPs in particular
Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data
Ability to adapt to and learn new software
Able to work efficiently as a part of a team as well as independently
High level of critical and logical reasoning to identify underlying reasons or facts to solve payroll issues
Able to work well under pressure and meet set deadlines
Good organizational, time management and task prioritizing skills
Ability to interpret and implement company policies and procedures
Attention to detail in all areas of work
Proven track record of managing confidentiality with a high level of personal integrity
Self starter and a strong work ethic
Confident, consistent, decisive personality