Fortress Technology is a global leader in the design, manufacturing, and sales of metal detection equipment. Our team delivers exceptional service and products to a diverse customer base, ranging from international Fortune 500 companies to local, privately owned companies. By understanding the specific needs of our clients and their customers, we design and manufacture custom industrial metal detector systems that achieve results. We’re committed to our team, our process, our partners, our clients, to the public and helping provide safe metal free products to consumers. Most importantly, we’re passionate about doing it right.
Job Summary:
The Payroll Administrator is a dual-role position responsible for overseeing the complete payroll process for both hourly and salaried employees while also supporting various Human Resources functions. This role involves maintaining and updating all data in Ceridian Dayforce HCM, including payroll, benefits, and employee records. The Payroll Administrator is crucial for ensuring the accuracy of employee records, timely and precise benefits administration, and providing support to the Human Resources Manager in daily operations. This role helps maintain smooth and efficient Payroll and HR processes, enhances the employee experience, and contributes to other HR initiatives.
Job responsibilities:
· Manage full-cycle, bi-weekly payroll processing for both hourly and salaried employees in a non-unionized environment using Ceridian Dayforce HCM.
· Maintain and update all data within Dayforce HCM, including payroll, benefits, and document storage.
· Process payroll adjustments for new hires, terminations, taxable benefits, earnings, deductions, hours, commissions, vacation, and other entries.
· Audit and verify Time and Attendance to ensure accurate pay, including statutory holidays, vacation, and sick leave.
· Prepare and submit Records of Employment (ROEs) for terminated employees.
· Prepare, verify, and audit regular payroll reports, including headcount, overtime, payroll discrepancies, and statutory deductions.
· Ensure compliance with relevant government legislation and maintain accurate records for legal and regulatory requirements.
· Respond to and resolve employee payroll inquiries promptly and effectively.
· Complete year-end payroll procedures, including adjustments and verification of T4s and RL-1s.
· Reconcile benefit premium invoices with employee deductions and taxable benefits for Life, AD&D, Long-Term Disability (LTD), Critical Illness (CI), and other health benefits.
· Assist with onboarding new hires, coordinating orientation, and ensuring all necessary documentation is collected and filed.
· Support the offboarding process, including return of company property, final pay, and benefits termination.
· Maintain accurate employee records in Dayforce HCM and physical files, including personal data, job titles, salaries, and performance evaluations.
· Assist employees with benefits enrollment, changes, and general inquiries regarding health insurance and leaves of absence.
· Coordinate with benefit providers to ensure employee coverage and resolve any discrepancies.
· Support the administration of disability claims by gathering necessary documentation, coordinating with healthcare providers, and submitting claims to insurance carriers.
· Liaise with disability insurance providers to ensure timely processing of claims and resolution of any issues or discrepancies.
· Ensure that employee records related to benefits are updated accurately in the HR system and maintained confidentially.
· Assist with accurate records of training attendance, completion, and certifications.
· Assist in preparing HR metrics reports, such as turnover rates, absenteeism, total hours work and safety metrics.
· Provide support to the HR Manager on various HR projects, including performance management, recruitment efforts, communication, audits, tracking and reports creation, and employee training and engagement initiatives.
· Support the Human Resources Manager in reviewing resumes and applications to identify qualified candidates based on job descriptions and requirements, as needed.
· Provide head office support related to payroll and performance reviews to other business units, such as Fortress Europe.
· Other duties as assigned.
Academic/Educational Requirements:
· A Payroll Compliance Practitioner (PCP) certification is a strong asset.
· Post-secondary diploma/degree in HR, Payroll, or a related field.
Required Skills/Experience:
· Strong knowledge of Ceridian’s Dayforce Payroll System is preferred for this role.
· 3-5 years of experience in payroll processing and time & attendance tracking.
· Competent knowledge of payroll practices and payroll legislation.
· Experience with integrated payroll systems is required.
· 2-3 years of Human Resources experience.
· Strong analytical and organizational skills; must be detail-oriented.
· Ability to meet deadlines and manage multiple tasks simultaneously.
· Demonstrated ability to maintain confidentiality at all times.
· Professional phone manner and strong communication skills, both oral and written in English.
· Ability to work effectively with all levels of employees and internal departments.
· Proficiency in MS Office, with a high level of expertise in Microsoft Excel.
Along with a strong work culture, Fortress Technology Inc. offers a comprehensive benefits package, including:
- Health & Dental Care
- Vision Care
- Profit Sharing
- Health Spending Account
- Vacation & Personal Days
- Hybrid working environment
Accessibility Accommodation
Fortress Technology Inc. is dedicated to fostering a diverse and inclusive workplace. All qualified applicants will be considered for employment regardless of race, color, religion, gender, sexual orientation, family status, gender identity, gender expression, national origin, age, disability, or any other characteristic protected by federal or local laws.
We are also committed to providing accommodations for individuals with disabilities throughout the application process. If you require an accommodation due to a disability, please inform us in advance so we can work together to find a suitable solution. If you require accommodation at any stage of the application process, please let us know by contacting us at careers@fortresstechnology.com .
We appreciate the interest of all applicants, however, please note that only those selected for an interview will be contacted. Thank you for your understanding.
Job Types: Full-time, Permanent
Pay: $65,000.00-$75,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Profit sharing
- Vision care
Experience:
- Ceridian Dayforce: 1 year (preferred)
- Full Cycle Payroll Processing: 2 years (required)
Work Location: Hybrid remote in Scarborough, ON M1B 5N6
