Accounts Payable Clerk

Rising Edge Group • Full-time • Calgary, AB, CA • 1m ago

Role

Reporting to the Accounts Payable Supervisor, the Accounts Payable personnel is responsible for performing data entry and related duties involved with ensuring timely and accurate payment of vendors, and employee expenses.

Responsibilities

Receive and verify that all invoices for goods and services are legitimate, labelled with correct purchase order information and in compliance with applicable corporate and accounting policies
Ensure invoices match accompanying documentation (Purchase Order) and is in agreement with the approval matrices. Work with the purchasing department on necessary revisions and updates to Purchase orders
Prepare invoices and employee expenses (where applicable) for posting. Ensuring taxes, holdbacks, prepaids and special payment terms are handled correctly
Entry of credit/re-bill invoices for coding changes
Ensure all goods and services billed to the company have been recorded to the correct distribution of expense(s), job costs
Work closely with purchasing department on issues related to vendor maintenance, purchase order revision
Entry of credit card transaction from online portal data, reconciled to portal transaction list, and monthly statements
Creation and entry of Viewpoint transactions for Corporate Traveller
Regular vendor statement maintenance, including requests to vendors for missing or outstanding items
Responding to vendor payment inquiries where possible
Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners

Requirements

Diploma in Accounting, Finance, or Business Administration required
Bachelor's degree in Accounting, Finance, or Business Administration and experience, or an equivalent combination of education and experience preferred
A minimum of 1-3 years of experience in an Accounts Payable role is required
Effective attention to detail and a high degree of accuracy is required
Ability to effectively communicate when interacting with internal and external stake holders
Basic knowledge of accounting systems, budgets and internal controls would be an asset
Ability to perform moderate to complex account reconciliations preferred
Must possess a high level of moral judgement for handling confidential information and monetary transactions
High level of proficiency with Microsoft Office productivity suite is required

Benefits