Rockwood Service is currently recruiting for the position of accounts receivable and billing administrator to be responsible for invoicing for a variety of client groups in Non-destructive Testing clients. This position is based in Calgary, AB and will work under the general direction of the Regional Finance Manager. With a background in high volume billing and costing experience for invoicing, the successful applicant will be accustomed to working in a fast-paced environment managing large amounts data. The incumbent will be able to demonstrate strong excel skills, pay attention to detail and can provide excellent customer service skills.
Responsibilities
- Compilation of all information needed for invoicing such as client signatures, work order #s, PO #s.
- Completing progress billings for operational review and submission of reviewed billings to clients as per PO; including reconciliation back to internal systems.
- Close out and opening of POs with the client; cost tracking by PO.
- Contractual reporting, such as daily costing, force reports, safety stats, etc.
- Understanding and obtaining any contractual approvals required prior to commencement of work, i.e., overtime pre-approvals, work order acceptance forms.
- Daily/weekly review of all data entry to ensure accuracy and completeness for payroll and billing.
- Understanding of all contractual billing requirements.
- Coordination and tracking of project billable expenses.
- Additional tasks as requested by operations.
Requirements
- The candidates we seek will have at least 3 - 5 years of experience invoicing, payroll time entry, and accounts payable.
- Secondary education in Business or Office Administration Certificate/Diploma/Degree is considered an asset.
- Proficiency in MS Word/Excel/PowerPoint/Outlook with strong working knowledge of various accounting systems.
- Previous experience successfully working within a high-volume environment.
- Strong attention to detail
- Ability to effectively build relationships with internal and external stakeholders.
- Demonstrate excellent oral and written communication skills. Superior English competency is required; French competency is considered an asset.
- Able to work independently with minimal supervision.
We Are an Equal Opportunity Employer
Consideration for employment is based upon capabilities and qualifications without discrimination on the basis of race, color, gender, age, religion, national origin, disability, veteran status or any other protected characteristic as established by law. Applicants must be legally entitled to work in Canada
The strength of Rockwood Service lies in its outstanding people. As a rapidly growing, intensely innovative, international privately held company, the opportunities to pursue challenging and diverse career development paths are vast. Complemented by an attractive and comprehensive total compensation package and a commitment to the principles of a respectful workplace, Rockwood Service offers tremendous opportunities to those who wish to succeed.
