Accounting Assistant

We are looking for an Accounting Assistant to join our team. We are a growing, mid-sized firm located in Calgary. Our focus is on multi-residential projects throughout Alberta, BC, and working our way into other provinces.

THE COMPANY: FAAS Architecture is a dynamic, fast-paced design firm. Office culture is as valuable to us as excellent design and technical documentation that translates into great buildings.

JOB SUMMARY:The Accounting Assistant will support the Controller in managing the day-to-day financial operations and administrative tasks essential to the smooth running of the finance department. This role includes assisting in processing accounts payable/receivables, preparing routine financial reports, and maintaining organized records. The Accounting Assistant will be critical in supporting monthly and year-end closing processes, bank reconciliations, and other financial activities as directed by the Controller. Ideal candidates will be detail-oriented, organized, and skilled in managing financial data and transactions.

THE KEY QUALITIES WE ARE LOOKING FOR:

Strong organizational skills for maintaining orderly records, files, and data entry processes.
Effective time management to prioritize tasks and meet deadlines.
Analytical thinking to identify errors and inconsistencies in financial data.
Clear communication skills for interacting with clients, vendors, and team members.
Confidentiality in handling sensitive financial information with discretion and integrity.
Proficiency in QuickBooks Online (QBO) and strong Excel skills.
Proficiency in Pay works.
Adaptability to handle varied tasks and adjust to shifting priorities.
Team player who works well with colleagues and is responsive to feedback.

THE RESPONSIBILITIES:

Accurately enter financial data into accounting systems.
Maintain organized digital and physical records of financial transactions.
Assist with processing invoices and verifying amounts.
Prepare and send invoices to clients and follow up on outstanding accounts.
Reconcile accounts and resolve discrepancies under supervision.
Prepare basic financial reports for internal review.
Reconcile bank/Visa statements and assist in monthly closing processes.
Organize and file accounting documents and maintain accurate records.
Assist with administrative tasks such as preparing documents and compiling reports.
Provide support in budgeting and forecasting activities.
Help maintain internal accounting policies and procedures.
GST preparation.
Prepare various year-end working papers.
Help prepare monthly payroll and Year End Review.

WHAT’S REQUIRED:

The Ideal candidate will have the following credentials:

A recognized degree or certificate in accounting.
5 years plus of experience in an accounting or finance role preferred.
Payroll knowledge.
Proficiency in Microsoft Excel and familiarity with accounting software.
Knowledge of basic accounting principles and procedures.
Experience working in a similar support role within an accounting department.
Ability to work independently, meet deadlines, and accurately manage multiple tasks.
Provide coverage for the Controller while unavailable, i.e. on vacation.
Strong analytical and problem-solving skills.
Excellent communication skills, both written and verbal.

WHAT YOU GET IN RETURN:

Opportunity to work for a professionally managed company that operates with integrity and a collaborative and supportive work culture.
Work alongside a dynamic team of talented professionals.
Be involved in small and large-scale, complex projects; receive support for furthering education/professional skills.
Competitive compensation package.
Paid holiday closure between Christmas and New Year’s.
Opportunities for professional development.
Potential for future career growth within the firm.
Social Activities throughout the year.

If you feel this position could be the right fit for you, please apply and submit your resume to careers@faasarch.com as soon as possible. We thank you for your application; however, only successful applicants who meet the position's requirements will be contacted.

FAAS - Formed Alliance Architecture Studio

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Accounting Assistant