If you are a highly organized and results-oriented individual with experience in providing executive administration services, then consider this exciting opportunity with the Emergency Health I&IT Solutions and Technology Management Branch (EHSTMB) and the Digital Technology Services Branch (DTSB) Health Services I&IT Cluster with the Ministry of Health.
NOTE: The position may be located at any of the locations listed in this job ad. The work location will be determined based on the location of the successful candidate. This position is required to report to and work from the physical work location a minimum of three days per week. Current hybrid work arrangements are subject to change.
5700 Yonge St, North York, Toronto Region
222 Jarvis St, Toronto, Toronto Region
49 Place D'Armes, Kingston, East Region
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
As an Executive Assistant, you will:
- manage the flow of information and documents in the office of the Director;
- coordinate responses and actions required on behalf of the Director through ongoing liaison with senior managers and staff;
- manage the budget, forecasting, financial and variance reporting of the office's operating expenses;
- coordinate meetings and conferences, and manage the Director's calendar of appointments;
- coordinate and/or prepare briefings, correspondence, Cabinet submissions, and project reports;
- manage the issues management and resolution tracking system
- you demonstrate experience in providing senior level executive support and services
- you have the ability to acquire knowledge of strategic and operational planning, resource allocation and program development processes and practices
- you have demonstrated experience in managing budgets, forecasting and monthly reporting, and in reviewing, monitoring and tracking of expenditures
- you have demonstrated skills in effective issues resolution and in providing strategic advice, expertise and interpretation of policies to senior executives
- you have the ability to interpret policies/guidelines and legislation (e.g. Freedom of Information and Protection of Privacy Act and the Personal Health Information Protection Act)
- you demonstrate interpersonal and oral communication skills to maintain effective relationships at various levels
- you demonstrate written communication skills to develop reports, submissions and plans
- you have planning and organizational skills to coordinate and prioritize work to meet deadlines
- you have proficiency in the use of standard desktop computer tools including database systems and the internet
