OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we work, stand and create.
OCAD University, Canada’s largest and oldest art and design university, is a vibrant community of bold, curious and compassionate artists, designers and scholars who are imagining and creating a joyful, equitable and sustainable world. The University is an internationally renowned hub for art, design, digital media, research, innovation and creativity, and arts administration. It embraces collaborative and interdisciplinary approaches to change-making through art, design-thinking curriculum and research, making OCAD U a local, regional, national and global leader in art and design.
It is an exciting time to join the OCAD U community. The University is at a key stage in its institutional transformation, with the implementation of its Academic and Strategic Plan and guiding principles—driving positive impact, decolonization, indigenization, and equity, environmental sustainability, emerging as a vibrant hub, student-centered approaches, innovation in learning, teaching, and research, and financial stewardship.
Reporting to the Manager, HRIS/Payroll, the HRIS/Payroll Assistant provides support and maintenance to the University’s Human Resource Information System (HRIS). The HRIS/Payroll Assistant works closely with the HRIS/Payroll unit to ensure data integrity, and day-to-day processing are completed in a timely manner.The HRIS/Payroll Assistant plays a key role in supporting HRIS related projects as well as focusing on continuous improvement of the services and programs the unit provides.
Summary of Responsibilities:
- Update and maintain the integrity of the HRIS by setting up processing all new hires across the University, including initial system setup, IT access setup and inputting all employment related changes by supporting all employee groups at the institution. This includes but is not limited to initial system setup and supporting employment changes throughout the employment life cycle.
- With a thorough knowledge and understanding of the University’s Collective Agreements, administer compensation, and payroll related changes and maintain data integrity within the HRIS
- Assist with on-going data audit processes and running queries; analyze data and review documents for accuracy and completion of data inputs in a timely manner to ensure the HRIS is well-maintained
- Responsible for the on-going maintenance of the HRIS/Payroll SharePoint site to ensure payroll related forms, processes and policies are up to date
- Assist in routine system upgrades or implementation of new system features including testing of system changes
- Assist with people reporting requirements including but not limited to employment change data, workforce data, and adhoc report requests
- Coordinate pre-employment paperwork and processes to set up all employee groups on relevant University systems
- Responsible for the on-going maintenance of the HRIS/Payroll SharePoint, and website to ensure payroll related forms, processes and policies are up to date, and ensuring that the departmental website is maintained with appropriate reference information as needed
- Support continuous improvement initiatives and identify ways to improve existing processes and programs through the use of technology; maintain knowledge of the system and data dependencies of the HRIS
- Resolve any employee inquiries by providing information and/or directing requests appropriately; escalate inquiries, as required, to areas of expertise per established processes; assist with other departmental communications as needed
- Act as a back up to the HRIS/Payroll Administrator as required, by ensuring that HRIS/payroll functions are completed in accordance with established policies, procedures, and regulations
- Develop and maintain accurate paper and electronic office filing systems, ensuring files are maintained in accordance with FIPPA/privacy guidelines and other recordkeeping requirements
- Assist the Manager, HRIS/Payroll, and other departmental staff in related functions contributing to the successful operation of the HRIS office
Qualifications:
- Post-secondary degree in a related field with a minimum of two (2) years of work experience within a payroll department; working towards completion of academic requirements for the Payroll Compliance Practitioner (PCP) designation an asset;
- Experience with Crystal reporting would be considered an asset
- Strong computer skills and a working knowledge of all Microsoft Office applications, particularly Excel
- Knowledge of and experience using an HRIS; experience with Colleague by Ellucian an asset
- Excellent interpersonal skills, and demonstrated professionalism, judgement, and discretion in dealing with sensitive or confidential matters
- Demonstrated commitment to client service, specifically faculty, staff, students and external contacts
- Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty
- Strong sense of urgency, oral & written communication skills, with exceptional attention to detail, organizational skills, and ability to respond effectively to multiple and changing priorities by adapting and remaining flexible
- Demonstrated ability to work independently and participate collaboratively in a team environment
Compensation: Hiring Range - $50,163.56 to $57,378.18 per annum, commensurate with experience, plus benefits; Salary Range - $50,163.56 to $65,081.34 per annum.
Hours of Work: Total of 35 hours per week Total of 35 hours per week, with a flexible schedule between 8:30 AM – 4:30 PM or 9:00 AM – 5:00 PM. This is a remote working position.
What We Offer:
- Comprehensive benefits package for you and your dependents
- Pension plan matching to help you plan for your future
- Employee Assistant Program to support you on any work or personal-related matters
- A Wellness Fund to support your health and well-being
- Vacation and an additional paid time off during the University’s Winter Closure
- Access to LinkedIn Learning to support your growth
Application Deadline:Interested applicants are invited to submit an updated *resume and cover letter (PDF) . The review of applications begins immediatley and will continue until the position has been filled. Please note that shortlisted candidates will be invited to complete an occupational assessment.
- Please upload your resume and cover letter as one PDF. Please name your upload: FirstName_LastName-Job Code
As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.
We encourage members of designated equity-deserving groups to self-identify within the voluntary Applicant Questionnaire.
In order to alleviate the under-representation of racialized and Indigenous administrators, priority in hiring will be given to qualified racialized and Indigenous persons who self-identify as such in the application process. This initiative is a special program under the Ontario Human Rights Code.
OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact People & Culture for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities
All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.
