Are you looking for an opportunity to hone in on your accounting and finance skill set in a small, but dynamic company? Do you want an opportunity to accelerate your learning and development in a role where you can create your own career path to being a leader yourself in the near future? If this gets you excited, we want to meet you!
About Us
Quadromed is a dynamic and rapidly growing medical supply sales company based in Montreal. Specializing in importing and manufacturing devices for the medical community, we focus on areas of critical care medicine, anaesthesia, cardiology, and more! We are a family-run medical supply sales company rapidly growing in the market, and although we’re a small team right now, we have big ambitions to expand nation-wide in the near future and are looking for motivated people to join us on this journey. We are driven by innovation and growth, and are committed to meeting the evolving needs of the medical community.
Role Overview
We are looking for a motivated Accounting Clerk who will play a crucial role in the smooth operations of Quadromed. The ideal candidate will have experience in the medical equipment and supplies industry and knowledge of accounting principles and practices. This isn’t your typical Accounting Clerk role though. We are looking for someone who is motivated to join us on our journey and wants to understand business operations in other aspects of the company alongside your manager, Quadromed’s CEO. We are committed to offering you continuous professional development for your career.
Responsibilities
Accounting (50%)
- Process incoming and outgoing payments, including invoices, expense reports and purchase orders.
- Monitor accounts receivable and follow up on outstanding payments.
- Reconcile accounts payable and receivable transactions to ensure accuracy.
- Process sales orders received from customers, ensuring accuracy and timely processing.
- Generate sales invoices and assist in resolving any billing discrepancies.
- Managing vendor billing against contracts and services
- Generate and process purchase orders, ensuring compliance with company policies and procedures.
- Verify orders against quotes, contracts, and pricing agreements,
- Maintain records of purchase orders and track deliveries to ensure timely delivery.
- Managing collections tasks with care and attention
- Maintain records of sales orders and invoices
- Assist in preparing and filing tax returns, including sales tax, income tax and payroll.
- Ensure compliance with all laws and regulations as it relates to accounting functions.
Data Entry and Record Keeping (20%)
- Enter financial data into accounting software accurately and efficiently.
- Maintain organized and up-to-date records of financial transactions, receipts, and invoices.
- Assist in preparation of financial reports and statements as needed.
Financial Reporting (10%)
- Assist in preparation of monthly, quarterly, and annual financial reports.
- Provide support during audits by gathering and organizing relevant financial documents.
- Generate ad-hoc reports as requested by management.
Payroll (10%)
- Processing payroll, including verifying timecards, calculating wages and ensuring compliance with applicable regulations
- Prepare payroll reports and assist employees with payroll related inquiries.
- Track employee vacation and sick days and ensure accurate recording of time in payroll system.
General Administrative Support (10%)
- Provide administrative support, such as managing correspondence, scheduling meetings and maintaining filing systems.
- Assist in resolving accounting discrepancies and responding to inquiries from vendors, clients, employees and internal stakeholders.
- Ordering of office related supplies
- Assistance of shipping small orders
- Other duties as required by Management.
Qualifications
- University degree or equivalent in Accounting, Finance or related field required.
- 1-2 years proven accounting administration experience, experience in the medical equipment supplies industry considered a valuable asset.
- Familiarity with SAGE.
- Experience in implementing new accounting software considered a valuable asset.
- Experience in accounting operations handling USD, CAD and EURO.
- Strong knowledge of Microsoft Office suite, especially Excel and Word.
- Strong communication and interpersonal skills, communication ability in French considered a valuable asset.
- Knowledge of accounting principles and practices.
- Excellent organizational skills and attention to detail.
- Strong problem-solving skills, analytical and strategic reasoning.
- Proven ability to effectively manage workload.
- Ability to work independently and collaboratively in a team environment.
- Experience in a start-up environment, or a willingness to adapt to a fast paced, evolving company culture
Bonus Points (not required, but nice to have):
- Experience with sales administration; or
- Experience with marketing or social media activities; or
- Experience with general office administration; or
- Experience with medical equipment sales or healthcare industry.
Benefits
- Competitive salary
- Opportunities for professional development and advancement within the company
- Comprehensive benefits package
- Dynamic and collaborative work environment
- 3 week’s vacation
- Hybrid work model, flexible hours
