Job Overview:
Reporting to the Shared Services Finance Manager, the Accounts Payable Administrator is responsible for processing invoices for approval and payment for multiple Partner clinics within the TFP network. This is a very hands-on, detail oriented role and ideal for someone who wants to be part of streamlining and improving processes. The successful candidate will value being part of a supportive collaborative team, while rolling up their sleeves to achieve success within our fast-paced entrepreneurial environment. The position will be working under the TFP company supporting a portfolio of clinics and working out of Winnipeg. The work setting is hybrid with some time working from home and some time in office. There is also the Heartland clinic located in Winnipeg, which is one of the Partner clinics supported by the Finance Shared Services function.
Key Responsibilities:
- Ensure all invoices received for payment are properly approved, coded, and processed for payment;
- Understand the purchase order system, ensuring invoices match the PO before payment occurs;
- Understand the approval process for all types of invoices at each clinic;
- Process payments of invoices through online banking and the Tipalti system in both CAD and USD currencies;
- Monitor Accounts Payable inboxes to ensure all invoices are received and statements are reviewed;
- Ensure that time sensitive invoices are paid on time;
- Work with payment processing (Tipalti) and accounting software (NetSuite) to ensure information syncs properly and is recorded under proper vendors and accounts;
- Process Physician Compensation Payments monthly ensuring all are recorded prior to month end;
- Assist with patient refunds and recording credit memos;
- Record credit card transactions and reconcile credit card statements, obtaining all receipts monthly;
- Prepare reconciliations of vendor statements, responding to vendor inquiries about payment and obtaining any missing invoices for processing;
- Communicate and liaise with other departments and clinics within the TFP network;
- Prepare accruals to be recorded monthly if invoices have not been received or are pending approval;
- Assist with year end audit requests related to Accounts Payable;
- Develop a full understanding of the purchasing and accounts payable process for each clinic;
- Develop a full understanding of the TFP network of Partner clinics and typical Vendors;
- Become proficient in NetSuite, online banking systems, Tipalti (AP processor) and any future systems introduced;
- Provide Accounting team with financial information, reports, and analysis, as required;
- Perform other duties as assigned.
Qualifications:
- High school diploma is required
- Post secondary education in Business is an asset
- Accounting or Accounts Payable processing experience required (2 years preferred)
- Ability to multi-task with multiple deadlines and prioritize crucial deliverables
- Excellent written and verbal communication skills
- A team player who is not afraid to ask questions
- Strong problem-solving skills with particular attention to detail
- Excellent MS Office Skills (ex. Excel, PowerPoint, Word, Teams)
- Previous experience / knowledge with various accounting and ERP systems, specifically NetSuite, experience with banking online platforms, and experience with payment processing software (Tipalti preferred)
- Experience in the Healthcare industry and/or in a managed centralized accounting services environment is an asset.
- Ability to communicate is French an asset.
