JOB INFORMATION
Requisition ID: 10620
Number of Vacancies: 1
Department: Accounting Services (20001217) - Accounts Payable (30000070)
Salary Information: $47,483.80 - $59,332.00
Pay Scale Group: 3SA
Employment Type: Regular - Hybrid
Weekly Hours: 35, Off Days: Saturday and Sunday Shift: Day
Posted On: January 9, 2025
Last Day to Apply: January 15, 2025
Reports to: Assistant Supervisor
The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.
We are looking to hire a General Clerk - Accounts Payable position in our Finance department.
You will be responsible for monitoring and verifying the electronic Invoice Account to ensure all invoices received by appropriate staff and as required to avoid duplicate payments. In addition, you will be required to track email stats by period, average and annually, comparing summaries from previous years for all invoices received while redirecting emails to appropriate staff members for payment status requests or inquires, including adding or changing rules. Process distribution corrections for expenses charged to incorrect accounts.
Receive physical internal/external mail for Accounts Payable, scan physical invoices and save as a PDF, add the AP approval stamp and upload into appropriate AP Coordinator’s folders in the shared drive.
As the General Clerk, Accounts Payable, you will coordinate the section’s records management, which involves organizing boxes for storage, completing the necessary forms, ensuring records are retained according to by-laws and maintaining associated records to facilitate retrieval.
In addition to the above, you will demonstrate behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.
- Completion of a secondary school diploma or a combination of education, training and experience deemed to be equivalent.
- Previous work experience with IFS, inputting and accessing data
- Experienced using Access Databases
- Demonstrated experience receiving and monitoring electronic accounts payable invoices
- Records management experience
- Public sector (Municipal, Provincial, and/or Federal), or a public sector agency experience is preferred.
- Proficient in the operation of PCs and related software applications such as Word, Excel, PowerPoint, etc. as well as in using other office equipment such as a check/envelop-stuffing machine
- Advanced experience with Outlook and being able to navigate with a high degree of accuracy.
- Being able to quickly flag and trouble shout independently and with other departments.
- Must be highly detail-oriented and have the capability to perform repetitive tasks with a high degree of accuracy and efficiency
- Customer service focused to resolve questions and issues.
- A self-starter with highly effective organizational and time management skills.
- Strong analytical and problem solving skills
- Strong workplace agility
- Ability to work independently and/or in a team collaboratively
Communicate in a variety of mediums
Maintain documentation and historical records
Use office technology, software and applications
Understand and apply relevant laws and regulations
Demonstrate specialized expertise and knowledge in the assigned field
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging, representation and reflects the needs of the communities we serve.
- A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
- One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
- A comprehensive package that covers health, dental, vision and more.
- Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ(IA+) community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.
