Job Summary
We are seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting our daily operations, ensuring efficient front desk management, and providing exceptional customer service. This position is essential for maintaining a welcoming environment for our clients and facilitating smooth communication within the office.
Duties
- Greet and assist clients as they arrive at the office, ensuring a positive first impression.
- Manage front desk operations, including answering phone calls, responding to inquiries, and directing calls to appropriate personnel.
- Schedule appointments and maintain an organized calendar for staff members.
- Handle clients' records and ensure confidentiality in compliance with regulations.
- Maintain accurate billing and financial tracking as needed.
- Assist with administrative tasks such as filing, data entry, and document preparation.
- Collaborate with team members to enhance customer support.
Qualifications
- Fluent in Chinese.
- Proficiency in computerized systems; familiarity with QuickBooks is desirable.
- Strong organizational skills with attention to detail.
- Excellent verbal and written communication skills.
- Ability to multitask effectively in a fast-paced environment.
- A friendly demeanor with a commitment to providing outstanding customer service.
- College diploma or equivalent.
Join our team as an Administrative Assistant where you can contribute to creating a positive experience for our clients while enhancing your professional skills in a supportive environment.
Job Types: Part-time, Fixed term contract
Contract length: 36 months
Pay: $35.00 per hour
Expected hours: 25 – 30 per week
Additional pay:
Benefits:
- Casual dress
- Commuter benefits
- Flexible schedule
- On-site parking
- Paid time off
- Work from home
Schedule:
- Monday to Friday
- Weekends as needed
Education:
- Bachelor's Degree (preferred)
Experience:
- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)
Language:
Work Location: Hybrid remote in North York, ON M2J 4R4
Application deadline: 2025-01-31
Expected start date: 2025-01-31
