Executive Assistant for provincial government agency client, mid town Toronto.
Marberg Job Number: 2446.
Job Type: Temporary.
Initial Term: January 2 2025 to March 31 2025.
Compensation: From $35 per hour to $40 per hour, according to experience.
Regular Work Hours: 7.25 hours per day not including 1 hour unpaid lunch break, to be worked during regular business hours, Monday to Friday (36.25 work hours per week).
Work Location: 100% onsite at client's mid town Toronto office, with free parking provided.
Responsibilities Summary: Provide executive administrative support services to senior executive, supporting smooth operation of the executive office, including efficient communications, optimization of time and resources, and timely and effective delivery of services to internal and external stakeholders.
- Manage calendars and arrange meetings, appointments, travel and upcoming tasks, paying close attention to allocated time and workflows.
- Facilitate timely and high quality communications between executive office and internal and external stakeholders.
- Anticipate and plan for upcoming deadlines and deliverables, allocating time and resources effectively, and ensuring smooth transitions between tasks and projects.
- Respond proactively to incoming challenges and changes to priorities and work flow, ensuring a thorough, professional and effective response.
- Work with designated stakeholders to overcome challenges and solve problems to achieve common goals and objectives.
- Additional executive administrative support responsibilities as required.
Qualifications: Education: Post Secondary Degree or Diploma in Business Administration or equivalent combination of education and work experience.
Preferred Work Experience: At least 3+ years of progressive administrative support experience, supporting a senior executive.
Technical and Language Skills Requirements:
- Advanced level MS Office skills including Word, Excel, PowerPoint, Outlook and Teams (will be tested).
- Strong typing skills and attention to detail (will be tested)
- Strong English communication skills, both written and verbal, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax (may be tested), and polished, professional telephone manners.
Task -Based Qualifications and Additional Attributes:
- Demonstrated record of professional conduct and character. Responsible, reliable and works to deadlines.
- Employs a systematic, orderly approach to daily work and priorities for self and others, planning for smooth transitions between one task and another.
- Proactive and able to anticipate and plan for challenges and potential obstacles. Ability to exercise excellent judgement in responding to and addressing problems as they arise.
- Excellent resource and time management skills. Ability to quickly adjust to a fluid work environment, with constantly changing conditions and priorities.
- Superior attention to detail, with the ability to consistently pay close attention to all aspects of work, without overlooking anything that could potentially impact quality of the results.
- Superior communication and interpersonal skills, with ability to articulate ideas with clarity, purpose, and efficiency to maximize their impact on their audience. Demonstrated commitment to ensuring that tasks, challenges and processes are easily understood, and clearly communicated to pertinent stakeholders.
- Ability to think and plan strategically, consistently identifying overall and long-term operational goals or risks, and how to achieve or mitigate them.
- Proven ability to respond to sensitive and confidential matters with tact, discretion, and excellent judgement in the interpretation and application of instructions and organization policy.
- Strong relationship management skills including client and vendor relations management, business networking, negotiation, change management and consulting/advisory skills.
- Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.
Additional Requirements:
- Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
- Ability to work 100% onsite, abiding by organization health and safety policies
- Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
- Provision of certification of AODA and OHSA online training course completion prior to assignment start.
- Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.
Application Notes: Recommended Application Date: Immediately - please note that we are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application. We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted. Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portalfor the most current information including salary range. Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com. Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message. Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.
