Our client, a large retail distributor located in North Toronto requires an Executive Assistant to join their team, supporting the CEO. The Senior Executive Assistant to the CEO is responsible for providing high-level administrative support to the Chief Executive Officer (CEO) of the company. The ideal candidate must be a self-starter, have excellent organizational skills, and be able to prioritize tasks effectively to ensure the CEO's schedule is managed efficiently. The Senior Executive Assistant must be able to work in a fast-paced environment and be comfortable working under pressure, while always maintaining a professional demeanor. The Senior Executive Assistant must be proactive, able to anticipate the CEO's needs, and demonstrate an elevated level of discretion and confidentiality. This office is in-office five days a week with the potential to attend trade shows in North America. The successful candidate must have consumer goods and/or retail experience.

Responsibilities:

Handling the CEO’s calendar, scheduling appointments, managing email exchanges, phone conversations, and arranging travel
Organizing leadership team meetings, board meetings, and client engagements
Supporting project management and company operations, providing the CEO with regular updates on project progress, recognizing potential issues, and offering resolutions
Taking comprehensive notes and maintaining minutes of meetings, as well as managing a digital filing system
Conducting research to inform decision-making processes
Drafting, editing, and reviewing correspondence, presentations, and legal documents
Supervising both internal and external corporate communications and orchestrating company-wide events
Treating confidential information with utmost discretion
Administering travel logistics, expense management, and office staff supervision
Completing personal errands and assisting with family office management as required

Role requirements:

A Bachelor's degree or comparable experience in a related field
At least 5 years of experience in an executive assistant role, ideally in a high-level position
Prior experience in privately owned companies or family office management would be advantageous
Outstanding organizational, project management, and multitasking abilities
Excellent interpersonal skills and communication proficiency, both in written and verbal form
Proficiency in Microsoft Office Suite and other relevant software applications
The flexibility to accommodate work during non-standard business hours as required

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

Job Types: Full-time, Permanent

Pay: $90,000.00-$100,000.00 per year

Flexible language requirement:

French not required

Schedule:

Monday to Friday

Work Location: In person

TDS Personnel jobs

Senior Executive Assistant